Orionce Care Ireland is a Charitable Organisation based in the Dublin 10 area. We currently have a vacancy for part time 

Administrator / Receptionist

Job Title: Administrator / Reception (Part-time afternoons and 2 evenings) Monday to Friday

General Administrative/Reception Duties

• Process all payments and ordering of food/ cleaning and other supplies keeping within budget.
• Liaise with manager to produce monthly income & expenditure reports in preparation of management meetings.
• Liaise with manger and Accountant to produce quarterly returns to our Funding agencies as set out in the terms of our Service Level Agreements.
• Preparation of Monthly reports for the manager
• Processing of incoming and outgoing mail.
• Provide front of House support and greet visitors in a professional manner.
• Ensure all visitors, service user and residents sign in and out as required.
• Maintenance of the Service filing systems.
• To prepare and file records and returns to the appropriate funding body in the format required.
• To report any discrepancies and arrears/ non-payment of rents to the manager.
• Ensure to adhere to best practice in cash handling and adhere to Orione Cares policies and procedures at all times.
• To ensure reception and office area are kept cleaned and sanitized at all times.
• To positively promote Orione Care and its Services at all times.
• To exercise discretion and maintain confidentially in all aspects of your role.
• To Participate in the development of Policies and procedures
• Develop positive working relationships with service stakeholders, responding efficiently and effectively to their queries and requests.
• To attend and participate in team meetings.
• Attend training as required.
• Any other duties assigned to you by the manager

Other responsibilities -

• Perform other duties and tasks, consistent with the skills and expertise, as required in non-routine circumstances.
• To help with the cleaning of residents rooms as they move out/in and ensure all bedding, crockery, cutlery are in place.
• Contribute to organisational processes of policy formulation.
• Adhere to Orione Care Ireland policies and procedures.
• Participate, as appropriate, in staff forums and meetings.

Requirements

• Minimum of 2 years of experience in finance and administration, ideally within the charity or public sector.
• Excellent organizational and time management skills.
• Ability to work flexibly, adapt to changing priorities
• Self-motivated with the ability to work independently and as part of a team.

Please send CV and cover letter to evelyn@orionecareireland.ie

Shortlisting criteria will apply. Closing date for receipt of applications is: 01st August 2025

References will be required prior to appointment and position is subject to garda vetting.