Regional Maintenance Manager

Reporting to Regional Asset Manager

Place of work Hybrid – Avondale Office, Dublin

Contract Type Full-Time / Permanent Role (subject to 6 months Probation)

Salary €49,467 - €68,018 per annum (depending on Skills, Qualification and Experience)

Co-operative Housing Ireland

Co-operative Housing Ireland (CHI) is the national organisation representing, promoting, and developing co-operative housing in Ireland.

CHI is an Approved Housing Body (AHB) and a member of the Housing Alliance. CHI work with various stakeholders in the housing sector, including Local Authorities, Government, aspiring homeowners, tenants, and developers and is subject to regulation by the Approved Housing Bodies Regulatory Authority and the Charities Regulator.

Since our foundation in 1973 we have provided over 5,700 homes through homeownership, shared ownership, and social rented co-operatives. With our membership of democratically controlled local co-operatives, we continue to manage over 4,000 homes across Ireland.

Role:

CHI is seeking a full-time, permanent Regional Maintenance Manager to work 37.5 Hours per week, Monday - Friday. The position will report to the Regional Asset Manager. The role will be based in our Avondale Office, however, travel across the Greater Dublin and Leinster regions is expected.

The Regional Maintenance Manager will have responsibility for the planning and delivery of the cyclical, planned and reactive maintenance programmes for our housing stock in the Dublin/Leinster Region, comprising of approximately 2100 units. In particular, the Regional Maintenance Manger will be responsible for ensuring, tracking and reporting on the statutory compliance of our houses, apartment and blocks with respect to the cyclical maintenance programme.

Duties and Responsibilities:

• Responsibility for the delivery of the cyclical, planned, and reactive maintenance programme for housing stock in the region.
• Ensuring safe homes for our member tenants and a safe working environment for our staff and contractors through compliance with relevant statutory standards and the AHB Regulator’s Property and Asset Standards.
• Ensures properties meets the Housing (Standards for Rented Houses) Regulations 2019. Tracks, reports, and arranges necessary remedial works on foot of Local Authority Inspections.
• Assists the Regional Asset Manager in the delivery of the annual component replacement and deep retrofit programmes. This will include quality assurance visits and liaison with 3rd party consultants and contractors.
• Supervision and monthly reporting to the Regional Asset Manager on the Regional Asset Management budget.
• Ensuring that the procurement of services and materials within area of responsibility is in compliance with CHI’s procurement policy. Collaborates on the procurement of nationwide frameworks for services and materials.
• Develop and maintain strong relationships with core external stakeholders e.g. Contractors and Local Authorities.
• Liaise with and support the Asset Management Helpdesk in the management, delivery, and supervision (quality assurance) of member’s requests for responsive/emergency repairs.
• Supports the Asset Management Survey Team in the execution of the annual 20% Stock Condition Survey in area of responsibility.
• Support Asset Management Information & Data Analyst through the provision of accurate and timely reports and data on new acquisitions and component replacement.
• Support Housing Management in the delivery of excellent service to our members.
• Attend in-person and online meetings. This may necessitate travel to Dublin and elsewhere in the country.
• Performance management of the regional Maintenance Technician team (2-5 staff).
• Ensure CHI Maintenance Technicians are appropriately qualified and certified on an ongoing basis.
• Support staff to deliver on their goals and review performance regularly.

CHI Corporate Responsibilities:

• Ensure all activity is alignment to the Values and Mission of CHI
• Adhere to all CHI policies and procedures at all times including Health and Safety obligations.
• Exercise discretion at all times.
• Ad hoc tasks directed by the Regional Asset Manager as are consistent with your role.
• Adopt an approach of continuous learning and personal development.

Requirements

Essential:

• NFQ Level 7 qualification in a property, engineering, or construction discipline or NFQ Level 6 Qualification in an electrical, construction or engineering-based trade.
• Minimum of 3 years’ experience in similar asset management, facilities management, or maintenance role.
• Minimum of 3 years’ experience leading a team in an asset management or maintenance context and strong interpersonal skills.
• Full, clean ‘Class B’ EU driver’s licence or equivalent.

Desirable:

• Experience in the procurement of services and materials.
• Membership of a relevant professional organisation with an asset management focus (e.g. SCSI, RICS, EI).
• Experience in using CAFM or CRM software.
• Ability to use Microsoft Office suite of software including MS Access and Project.

In addition, the candidates will be required to demonstrate the following attributes.

• Ability to handle multiple priorities to tight deadlines.
• Outstanding written, oral communication skills.
• Excellent analytical and commercial skills.
• Strong reporting and data manipulation skills.
• Flexibility to travel and perform occasional evening and weekend work.
• Strong leadership ability and customer services skills.

Conditions of Employment

Salary

Competitive salary commensurate with experience. (CHI operates a performance-based salary model that allows for annual salary increases on a set salary range through performance).

Annual Leave

Annual leave will be 22 days (exclusive of 10 public holidays), plus an additional 3 Privilege days per year. Annual leave increases through length of service and can also be additionally accrued as paid time off in lieu of overtime (TOIL).

Pension

Co-operative Housing Ireland offers a defined contribution pension scheme. Employees have access to the scheme on successful completion of their six-month probationary period.

Training & Development

Continuous professional development, training & further education courses, study & exam leave and professional membership fees are paid for at CHI’s discretion where relevant.

Travel & Subsistence

Travel and subsistence expenses will be paid according to CHI Policy, similar to public sector rates.

Selection Process

Selection will involve short-listing of applicants for immediate interviews based on applications and CVs submitted. The short-listing selection criteria are based on the requirements of the job as outlined in this job description. Please note that all posts may be subject to Garda Vetting.

The closing date for applications is 30th of April 2024.

How to Apply: Interested applicants should submit a CV and cover letter via the Apply for This Job Button on this page.

(Co-operative Housing Ireland does not require the assistance of recruitment agencies at this time).

Co-operative Housing Ireland is an equal opportunities employer.

All documentation received by Co-operative Housing Ireland will be processed in accordance with the Data Protection Acts & General Data Protection Regulation (GDPR; 2018).