Job Title: Executive Assistant and Administrator

Department: Admin/Managers
Reports to: Executive Director
Contract Type: Specific Purpose Contract - Maternity Cover until October 2026
Location: Galway
Hours: 37.5 hours per week – Monday to Friday
Application Closing Date: 12pm on Wednesday 23 July 2025

Job Description:

To provide high-level administrative and operational support, ensuring the smooth running of day-to-day operations, including HR and IT functions. This role requires strong organisational skills, confidentiality and the ability to work proactively in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive executive support, including diary management, meeting coordination, minute-taking, and correspondence.
• Act as a central point of contact for staff regarding IT and HR-related queries, liaising with external providers and internal departments as needed.
• Coordinate recruitment processes, onboarding of new staff, and maintenance of HR records in compliance with organisational policies and data protection regulations.
• Support the preparation of reports, presentations, and documentation for audits and internal reviews.
• Assist with the implementation and monitoring of policies and procedures to ensure compliance and efficiency.
• Maintain and update internal systems and databases, ensuring accurate and up-to-date records.
• Organise internal and external meetings, training sessions, and events as required.
• Provide general administrative support including filing, photocopying, ordering supplies, and managing correspondence.
• Build strong working relationships with staff across departments to promote effective communication and collaboration.

Key Skills & Competencies:

• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and familiar with internal systems for HR and IT tracking.
• Ability to handle sensitive information with confidentiality and professionalism.
• Flexible, proactive, and able to prioritise competing demands.

Qualifications & Experience:

A relevant third-level qualification in business, administration, office management, or a related field, with strong proficiency in administrative systems and processes.

Remuneration:

Salary commensurate with experience and qualifications, in line with organisational pay scales and responsibilities of the role.

To apply for this role:

Please forward a copy of your CV, together with a cover letter to alana@grcc.ie

Closing date: 12pm on Wednesday 23 July 2025