Ireland’s leading children’s charity is recruiting:

Administrator Business Services & Insurance, Dublin

Location: Barnardos National Office, Dublin City and hybrid

Contract: Permanent and Full time (37 hours per week)

Salary: €28,265 - €44,573 D.O.E.

Why work at Barnardos?

At Barnardos we seek to ensure that we have the best people working with us to support our work with children and families. The benefits of working with Barnardos are designed to promote continual professional development and a work-life balance for the most rewarding working experience.

• Barnardos offers a competitive salary – recognising the experience you bring to the role
• Generous annual leave entitlements
• Positive working environment with family friendly ethos and work - life balance policy
• Tax saver travel and bike to work schemes in operation
• Employee Pension scheme with employer contribution
• Training and Development
• Health and Wellbeing initiatives including Employee Assistance programme
• Company sick pay scheme

What will the Business Services Officer do?

The role is split between Business Services, Insurance, Property administration and support to the Finance team. Barnardos has 54 projects, offices and shops across Ireland.

Job purpose

To provide an efficient and flexible administrative support service to the Finance team, with a specific focus on co-ordinating Barnardos Business Services, Insurance and property administration.

Personal attributes

• To be responsible for Business Services management in the National Office including management of the premise’s maintenance contract. This will include responding to Business Services maintenance queries and issues, to ensure that they are resolved and administering all property related contracts e.g. maintenance, cleaning, alarm monitoring, fire alarm maintenance, lift maintenance for the National Office. To Link in with the Management company for any issues relating to the Common Areas in Head Office.
• To proactively coordinate and administer Barnardos property portfolio under the guidance of the responsible director/facilities manager including to:
  
  • Liaise with the relevant people internally regarding lease renewals and rent reviews when arising and save down all lease/rent documentation received.
  • Maintain and manage the property database
  • Keep effective and up-to-date property records in the company’s central files
• To administer the insurance policies for the organisation under the guidance of the responsible director including:
  
  • Administering the annual insurance policy renewal returns, resolving any broker queries, and ensuring adequate policy in place on time on an annual basis. Act as an internal and external point of contact for all insurance queries.
  • To handle ongoing insurance related queries for the property, services and other activities of the organisation.
  • Assist with gathering information and providing the same to our broker in relation to claims and claim notifications.
  • Update the national fleet database (NFD) and keep a log of all vehicle changes throughout the year
• To provide Finance support for Accounts Payable, creditor’s setup and administration of procurement, some Spreadsheet reconciliations.
• To provide administrative support for the Finance Director when required.
• To collate, distribute agenda and other papers, take the minutes and prepare draft minutes for approval for key sub-Board committees e.g. Audit Committee, Finance Committee.
• Deal with internal or external queries in order of priority in a timely, efficient and friendly manner i.e. post, e-mail, telephone and fax and in person.

Experience

• Minimum of two years’ directly relevant experience in Business Services, Insurance or Finance administration is essential.

Qualifications

• Minimum- Leaving Cert or equivalent level of education.
• Intermediate working knowledge of MS Word, Excel, and Outlook essential.

Barnardos is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all.

For full job description and to apply please visit Current Job Vacancies – Barnardos

Closing date: 12pm 26 April 2023
Interview date: Week commencing May 7th 2024

Shortlisting will apply (please note, CVs are not accepted on their own, candidates must complete and submit our application form through Barnardos website).