Job Title: Donor Care Administrator 
(Fixed-term Contract – 4 months)

Department: Fundraising & Communications

Reports To: Donor Care And Compliance Manager

Purpose of Job: To deliver donor care excellence to MQI supporters and efficient and conscientious administrative support for busy Christmas period

Main Duties and Responsibilities

• Work to increase the lifetime value of MQI supporters by helping them understand our work and the importance of their continued support in changing lives.
• To act as the first point of contact for incoming fundraising enquiries and activities, meeting and greeting visitors and donors who come to our office and those who prefer to phone us.
• Provide fantastic service to MQI supporters on the phone, in person, online and in writing. To handle enquiries, requests, donations, and complaints from supporters in a prompt, efficient and thoughtful manner, within agreed timescales.
• To enter data onto our CRM database and maintain accurate records of donations, donors’ personal information any other data relating to fundraising adhering to all internal and GDPR procedures.
• Manage the processing, thanking, and receipting for all donor income, within agreed timescales and in line with strict procedures.
• To undertake other administrative & manual activities for the fundraising departments as required – E.g., Welcome packs, purchase order system, direct mail returns, coupons management, telemarketing activity and stock room management
• To create and run a system of managing all fundraising printed stock, materials and stationery held by the fundraising team liaising with suppliers as necessary.
• Support other members of the Fundraising Team on communications and marketing campaigns, donor appeals and newsletters, and community fundraising initiatives as required – supporting developing content, imagery and data cleaning.
• To identify and manage other opportunities for donor care excellence and generating income for the fundraising and communications department.
• Flexibility in working hours is required. For donor events held occasionally during evenings or weekends a time-in-lieu policy is operated.

The ideal candidate will have:

• One year’s experience in a public-facing and/or administrative role.
• Excellent ‘customer service’ skills on telephone, in writing and in person
• Experience in CRM database management.
• Excellent planning and organisational skills with a proven ability to multi-task and prioritise time and resources.
• Ability to work under pressure and maintain meticulous attention to detail and accuracy.
• Excellent numeracy.
• Excellent and engaging written and oral communication skills.
• Excellent interpersonal skills with an ability to build relationships with supporters and colleagues.
• Proficiency in all MS Office Skills, especially Excel and Word.
• Proven ability to work independently within a team environment.
• Fluency in written and spoken English.
• Certificate in Fundraising is desirable.
• Education to Degree level or equivalent is desirable.
• Collaborative, enthusiastic and positive attitude; flexible and adaptable

Salary: €27,631- €33,951 Based on experience

Contract: Fixed Term Contract October 2025- January 2026

Hours: 37.5 hours per week

Location: On Site Fundraising & Communications Dept, Head office, Merchants Quay.

If you are interested in applying for this position, please click the link to apply /merchants-quay-ireland/jobs/32914/donor-care-administrator-dublin by the 23rd of September 2025

Management reserve the right to amend or change this job description as required.

This Position is subject to Garda Clearance and Reference Checks