Job Title: Operations & Administration Manager

Reports to: Head of Operations and Impact

Salary scale: €45,000 - €50,000 depending on skills and experience

Hours: 35 hours per week

Location: Remote. Mobile for team meetings

Contract: 12 months with 6 months probationary period.

Benefits: Flexible working hours. 
Contributory Pension after 6 months probationary period.

The role

We are recruiting an experienced Operations and Administration Manager with strong administrative and leadership experience, who can operate in both a hands-on and a strategic manner. This role has a wide range of responsibilities and reports to the Head of Operations and Impact.

The organisation

Sanctuary Runners is an innovative, award-winning, solidarity-through-sport organisation which uses running, jogging, walking and other sporting activities to bring everyone in the community together - including migrants and especially those seeking international protection and refugee status.

Founded in Cork in 2018, Sanctuary Runners has grown to c.40 groups nationwide, supporting a community-led approach to integration around Ireland. A small staff team develops and supports the network of Sanctuary Runners groups. The impact of this award-winning organisation is far-reaching and our model allows communities to get to know each other and improves physical and mental health. As a community-based group that focuses on positive action, we operate under the principles of solidarity, friendship and respect.

Vision

Our vision is for a more inclusive, integrated and equal society where the benefits of multiculturalism are clearly understood and valued and community integration is properly understood, valued and championed.

Mission

Our mission is to become bridge builders, in Ireland and internationally, by using running, jogging, walking groups and other sporting events to bring people together, including, and especially, asylum seekers, refugees and migrants. By building and creating these opportunities in an equal and respectful way it will enable people to develop friendships, networks and learn from each other.

About you

You are passionate about the vision and potential of Sanctuary Runners.

You are a self starter and problem solver, with a process improvement mindset.

You are comfortable working remotely.

You are focused on attention to detail, organised, and comfortable managing competing priorities.

You are naturally empathetic, action-oriented and have the life or work experience to be able to work on your own initiative as well as part of a team.

Responsibilities

Operations

• Develop, maintain, and manage office systems and procedures - including GDPR compliance and IT requirements.
• Support the Management team in creating an agile and connected remote team. HR
• Ensure HR policies are up to date and oversee all HR procedures.
• Coordinate staff recruitment and onboarding processes
• Act as Health and Safety Officer.

Governance

• Work with the Management Team to ensure compliance with the Charities Governance Code and across all other regulatory and statutory areas.
• Provide administrative support to the Board of Directors.

Finance

• Develop and maintain finance policies.
• Support the Management team in the preparation of new budgets and tracking income.
• Support the Management team with the administration of grants.

Candidate Skills and Experience

• Strong administrative skills with a minimum of 3-5 years experience in an administration or operations role within the nonprofit sector.
• Specific experience in 3 of the 4 areas of responsibility.
• A relevant qualification in one or more specific areas of responsibility and/or in Business Administration.
• Excellent communications skills, both verbal and written.
• Strong experience in IT support and IT knowledge (experience with Google Workspace, MS 365 and SharePoint desirable).
• Excellent working knowledge of Quickbooks or similar financial accounting software.
• Experience in the development and management of systems and procedures that ensure efficient office operations.
• Knowledge of GDPR and charity governance.

How to Apply

To apply, please send your CV and cover letter to info@sanctuaryrunners.ie Please include ‘Operations & Administration Manager’ in the title of your email. All queries and applications will be treated confidentially.

The closing date for applications is Wednesday 29th May

We are an equal opportunities employer. We believe that diversity is a strength in the workplace. We welcome applications from suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, belief, religion or sexual orientation.

A role outline and further information about Sanctuary Runners can be found at www.sanctuaryrunners.ie