Volunteer Data Transition and Systems Integration Coordinator

About Us

Gerri’s Place is a registered charity that provides affordable wellbeing breaks for people who need time and space to focus on their emotional and mental wellbeing. We support individuals experiencing mild depression, anxiety, stress, or burnout by offering access to therapeutic activities in a safe and supportive environment.

The Role

We are seeking a Volunteer to assist with our transition to the Microsoft 365 (M365) suite. This is a key role in helping modernise our infrastructure to better serve our staff, volunteers, and participants. We’re looking for someone with specific experience in M365 and cloud migrations who can help guide us through this process and provide ongoing support.

Key Responsibilities

• Develop a clear, actionable proposal for transitioning data to Microsoft 365.
• Lead and manage the data and systems migration to Microsoft technologies.
• Create Microsoft Forms for collecting data from participants and volunteers.
• Configure user roles and permissions to appropriately manage data access.
• Integrate data security requirements provided by the board into the migration plan.
• Collaborate with the GDPR volunteer group to ensure full compliance.
• Support and guide volunteers through the transition, including helping determine which data should be ported to M365 to keep the project streamlined.
• Set up and manage new SharePoint lists to organise and track participant and volunteer data.
• Integrate intake forms with SharePoint lists to ensure seamless data entry and record-keeping.
• Set up and migrate email accounts to the new Microsoft environment.
• Configure SharePoint document libraries to include version control and metadata, and assist volunteers in understanding and using these features.
• Document all migration steps and processes, and provide clear work instructions for future updates or changes.
• Deliver training sessions for volunteers on how to use the new systems effectively.

What We’re Looking For

• Experience with Microsoft 365 administration and migrations.
• Knowledge of SharePoint, Microsoft Forms, and Teams.
• Understanding of data protection, GDPR, and security best practices.
• Ability to communicate technical concepts clearly to non-technical volunteers.
• A collaborative, patient, and supportive approach to helping others learn new tools.

Commitment

This is an ongoing volunteer role, with flexible hours. Most work can be done remotely, though some virtual meetings and training sessions may be required.

This is an exciting initiative and will hopefully provide much needed early intervention and support to people experiencing a mental health challenge. This is a great opportunity to support Gerri’s Place and to be part of its success.

If this sounds like you and you'd love to get involved, please contact info@gerrisplace.ie. We’d love to hear about your experience and why you’re interested in joining Gerri’s Place.