Depaul believes that everyone should have a place to call home and a stake in their community. Our aim is to work with those who are socially excluded and marginalised by providing a quality led service in order to produce the best possible outcomes for those accessing our services. We strive to empower our service users to make choices and decisions about the way they live their lives. We work in partnership with central and local government, housing associations and other non-governmental organisations.

Depaul is an equal opportunities employer, we offer a 35 hour working week, generous leave entitlements and a pension scheme. We support all staff with regular supervision and core training.

Depaul wishes to recruit to the following role:

Facilities Group Manager

Permanent Contract
Hybrid working – Based in Dublin Central Office
Salary €58,295.30 per annum, full time 35 hours per week

Role:

The Facilities Group Manager oversees all aspects of premises and properties for existing, new and planned services for Depaul Ireland.
The role will be responsible for preserving building conditions and ensuring that premises are safe for service users and staff.
Duties include planning and coordinating all maintenance work (including refurbishments), coordinating routine safety inspections, maintaining records, and supervising facilities staff and external contractors.

Key Areas of Responsibility:

PREMISES AND PROPERTIES

• Inspect the premises and properties to determine the need for repairs and refurbishments.
• Develop and implement a system of annual appraisal of properties and a programme for planned maintenance of property portfolio for Depaul.
• Co-ordinate and/ or ensure effective management of property development and refurbishments including feasibility studies and planning requirements.
• Assess and analyse property surveys, i.e. Engineer Reports, Building Surveys and QS Reports with the Operational Facilities Managers for Dublin and Cork.
• Develop and maintain asset register for services nationally.
• The management of agreed and scheduling of works for Depaul Housing properties

PROCUREMENT AND FINANCE MANAGEMENT

• Coordinate the annual plans, objectives, budgets, costs and expenditure for the Facilities department.
• Manage a variety of contractors such as maintenance, catering, reception, waste disposal, security and cleaning.
• Implement a centralised process for managing external contractors to ensure value for money for Depaul.
• Implement and embed a system to track spending on external contractors, ensuring transparency and efficiency.
• Manage leasing and joint management agreements with landlords, ensuring clarity for all stakeholders and that obligations are fulfilled.

HEALTH AND SAFETY

• Participate in the management of health and safety as laid out in the Corporate Safety Statement.
• Ensure the interior and exterior of Depaul premises and properties meet health and safety regulations.
• Provide up to date health and safety information in relation to Depaul premises and properties through the organisational health and safety structures.
• Ensure that all essential health and safety related work is scheduled and carried out and reported as same through the organisational health and safety structures.
• Manage the upkeep of equipment and supplies to meet health & safety standards.
• Ensure that the facilities team complies with health and safety legislation.

TEAM MANAGEMENT

• Manage the Facilities team by ensuring that targets and objectives are in place.
• Participate in regular supervision and annual appraisal of staff and self.
• Ensure that all Depaul policies and procedures are being adhered to.
• Implement a system for tracking and ensure effective reporting on the work output of the facilities team for recharging services.

COMMUNICATION AND COLLABORATION

• Attend appropriate meetings, contribute to strategic planning, year planning and internal health and safety audits.
• Ensure effective collaboration and knowledge sharing with other stakeholders, including Housing Managers, Housing Associations and Local Authorities
• Provide advice and consultancy or manage projects with other Housing Bodies as required.
• In collaboration with the Finance Department, negotiate leasing and purchase contracts directly with landlords or their representatives.
• In collaboration with the Quality and Compliance department, ensure robust policies and procedures are in place and up to date and internal audits on compliance are carried out effectively.
• Represent Depaul externally with other voluntary agencies, property managers, statutory partners and other funders as agreed with your Line Manager.

The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.

Person Requirements

• Diploma or degree in business, management, surveying, accountancy, engineering or relevant field is essential.
• Relevant professional qualification in Property and Facilities Management is desirable.
• Minimum 3 years’ experience as a Facilities Manager or equivalent.
• Well versed in technical/engineering operations and facilities management best practices.
• Knowledge of basic accounting and finance principles with a proven track record in the management of budgets.
• Knowledge of Health and Safety legislation alongside the practical implementation within the working environment.
• Strong written and verbal communication skills.
• Collaborative, relationship building approach to working within own team, other departments, and externally.
• Ability to manage time effectively and balance multiple priorities.
• Previous experience in managing a team.
• Proven track record of engaging the necessary professionals to develop, refurbish and maintain a property portfolio.
• Good working knowledge of project management principles.
• Ability to set goals, review outcomes and adapt where necessary.
• Advanced Word, Excel, and PowerPoint skills in addition to experience using a CRM system.
• Commitment to meeting the needs of excluded and marginalised people and providing a high standard of service.
• Respect for the values and ethos of the organisation.

Online Application Procedure:

Please apply through our online application procedure available on our website
https://depaulcharity.getgotjobs.co.uk/home

For more information, please contact Human Resources: 
Tel: 00 353 1 453 7111 or e-mail recruitmentroi@depaulcharity.net

Panels will be formed from which future vacancies may be filled

Closing date for applications: Tuesday 30th April 2024 at 5pm

WHY WORK FOR US?

Depaul is a cross border charity supporting some of the most marginalised individuals, couples and families experiencing homelessness. Our mission is to end homelessness and change the lives of those affected by it. Would you like to help us to meet our mission?

We are a values led organisation and aim, at all times, to live and breathe these values in our everyday work. Our values are based on four key principles:

• We celebrate the potential of people
• We put our words into action
• We aim to take a wider role in civil society
• We believe in rights and responsibilities

If you choose to work for Depaul we offer:

Our Benefits

Salary Scale
We operate on a salary scale that is based on length of service

Annual Leave
Up to 3 years' service: 25 days per year
3 years' up to 5 years' service: 27 days per year Over 5 years' service: 30 working days per year (Exclusive of bank and statutory holidays)

Pension
Matched by the employer

Health Assistance
Each staff member gets access to a health cash plan so you can claim money back, up to set limits, on a number of treatments. this includes dental,optical, acupuncture and many more. Your children under 16 are also included onthe plan.

Life Assurance
Four times salary

Maternity /Adoptive Leave
18 weeks fullpay

Paternity Leave
2 weeks full pay

Sick Leave
Entitlement to sick pay startingfrom day 1 with level of entitlement increasing with length of service(subject to policy terms)

Employee Assistance Program
EAP is a confidential counselling service that provides support to company employees and their family. It is available 24/7, 365 days a year covering; Counselling, legal advice, financial information, career guidance, life coaching, mediation, health information, cancer support, autism support, infertility and pregnancy loss, elder care support, parent coaching and international employee support.

Learning and Development
Depaul’s Vision, Mission and Values course, this involves travel to meet the Depaul International family.
Emerging Leaders, supporting workers that would like to develop their leadership skills and to progress to a management role.
Online learning resources within Depaul’s award nominated online learning platform, Moodle.
Mandatory training including, MAPA, Health and Safety, Child Protection, Fire Safety, and First Aid

Hybrid/Flexible working
DePaul support and embrace Flexible Working, including hybrid working and working from home, in line with the DePaul Working Policy(where appropriate and subject to role requirements and location)