SICAP Monitoring and Evaluation Officer

Part-time (15 hours); Fixed Term until 31st Dec 2025.

Title: SICAP Monitoring and Evaluation Officer

Reports To: Manager; NTDC Senior Management team

Funder: SICAP 2024-2028

Salary: €26,367 pro-rated to hours worked

Overall Purpose of the Role:

To support the Senior management team with the administration, audit files management and reporting of the current SICAP 2024-2028 programme.

Specific Responsibilities:

Working cooperatively with SICAP staff and other team members in:

• Inputting information on the SICAP information system (IRIS).
• Printing reports as required from the IRIS system.
• Providing support with Evaluation, Project and Beneficiary files, gathering and maintaining information as required for files.
• Ensuring all ESF requirements are met on IRIS system and in Audit files.
• Reviewing all promotional material and logos, updated forms are correct as of year of audit file.
• Carrying out internal Audit checks on SICAP Project and Beneficiary Files.
• Ensuring Audit folder check lists accurately reflects needs of audit files for LCDC and Pobal.
• Supporting Internal & External Audits of Project and Beneficiary Files as they arise.
• Gathering information relating to SICAP files.
• Preparing of information materials relating to SICAP files.
• Other related tasks as requested by Senior Management.
• Provide administrative support in finalising staff Project & Beneficiary files.
• Review database of tutor’s files and ensure all supporting documentation present to support delivery of the project.
• Record-keeping of internal audit checks, monthly, biannual and end of year reports.
• File maintenance of all programme documentation
• Support Line Manager to prepare relevant documentation for submission as per funding agreement
• Reporting / feedback to Line Manager on issues relating to the SICAP Programme reporting and file management.
• Sharing of information as required by Line manager

Person Specification 

Essential criteria:

Knowledge

• Microsoft Dynamics – Pobal IRIS reporting system.
• Excellent knowledge of all Microsoft Office applications, particularly Word and Excel.
• Qualification at QQI Level 5 or higher.
• Strong oral and written communication skills with an excellent command of English.
• Excellent organisational, administrative, and ICT skills.

Experience

• Experience of working with a wide range of people.
• Candidates must have previous professional experience working in a similar environment.
• Ability to work to deadlines and respond effectively to changing deadlines.
• Experience working with programme audit files and carrying out audit checks.
• Must be solution-focused, outcomes-driven and dynamic in your approach to the position.
• Experience in designing and managing beneficiary monitoring project files and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing monitoring & evaluation and performance monitoring plans.
• Experience in the development and implementation of research, monitoring and evaluation policies, systems, and tools.
• Experience of data collection, collation, analysis and management.
• Experience of working with staff and partners to implement Monitoring, Evaluation and Reporting frameworks and systems.
• Experience in information analysis and report writing.
• Work with SICAP and NTDC team members to develop tools and systems to collect, collate and analyse monitoring and evaluation data in a clear and participatory manner
• Working across SICAP team and community group structures, introduce a programme of Monitoring & Evaluation guidelines and practices, support LCG’s to building capacity on participatory research design, planning and implementation
• Contribute to increasing the quality and reliability of NTDC SICAP outputs/outcomes achieving Key Performance Indicators (KPI’s)

Skills

• Capable of recording and retrieving information in a timely fashion.
• Ability to communicate clearly and sensitively, both verbally and in writing.

Attributes

• Excellent time-keeping.
• Flexible.
• Excellent attention to detail.
• Self-motivated and able to work on own initiative.

Successful candidates will have an understanding and knowledge of the range of social inclusion supports and services including information and advice provided by NTDC.

Salary scale: €26,367 - €44,860 subjected to pro-rata hours worked.

Application Process

To apply, please submit the following:

• A brief cover letter,
• A curriculum vitae summarising your qualifications and relevant experience.

Please send your application to kmadden@ntdc.ie

Applications should be clearly marked “SICAP Monitoring and Evaluation officer”. NTDC is an Equal Opportunities Employer, and all personal data will be retained in line with our GDPR policy.

Closing date for receipt of applications is the 1st of May 2024. Late applications will not be considered.