Volunteer Ireland: Call for Proposals

Volunteer Ireland

Call for Proposals to Assist Volunteer Ireland in Developing a Strategic Plan for 2023+

1. Introduction

Volunteer Ireland is the national volunteer development organisation and a support body for all 29 local Volunteer Centres in Ireland. Our goal is to make sure that everyone who wants to volunteer, can volunteer. We do this in a variety of ways:

a) Volunteers and volunteering
We promote and celebrate volunteering in Ireland through campaigns such as National Volunteering Week and the Volunteer Ireland Awards. Along with the Volunteer Centres we manage I-VOL, the national database of Irish volunteering opportunities.

b) Charities and not for profit organisations
We support national volunteer involving organisations through training, resources, advice and consultancy.

c) Companies and events
We support companies interested in volunteering and offer volunteer management services for large scale events and festivals.

d) The national volunteer network
We support the work of the 29 Volunteer Centres across the country including implementing a quality standards framework.

2. Background and Methodology

Volunteer Ireland developed a strategic plan in 2018 which was reviewed in 2021 and is coming to its end in 2022. We are now looking to develop a new strategic plan for 2023 and beyond.

We are inviting proposals from suitably qualified individuals to help us to develop a strategic plan for the next three years to five years - the period is to be agreed as part of the planning process. The successful candidate(s) will have the ability to think critically, excellent research and engagement skills, sectoral expertise, tried and tested methodologies, group facilitation skills and a willingness to challenge the status quo and assumptions. The strategic plan will be based on a review of the current strategic plan, consultations with board and staff members and interviews with key stakeholders including some affiliates, the Department of Rural and Community Development and other strategic partners.

3. Key Deliverables

A finalised Strategic Plan, which delivers on the following:

  1. Review performance of the current VI strategic plan, including lessons learned
  2. Consultation with Board and staff to include a situational analysis
  3. Development of a process for a wide range of relevant stakeholders to feed in through e-consultation.
  4. Planning and delivery of workshops with key partners and stakeholders. Key partners may include groups that we deliver services to such as affiliate Volunteer Centres, Volunteer Involving Organisations (VIOs), companies that engage with our corporate programme, as well as organisations that engage with us such as the Wheel, academics and other relevant NGOs.
  5. Interview of 10-15 external stakeholders
  6. Drafting of a strategic plan which includes the following: vision, mission, values, strategic goals and objectives, actions and KPIs, and Critical Success Factors. The Plan should also complement the Quality Standards system within VI.
  7. Production of a final strategic plan, following feedback.

4. Duration of the Project

The project should commence in the summer of 2022 and be completed preferably by the end of 2022. In order to ensure the best possible strategic plan, we can be flexible with this timeline and allow the process to start in early Autumn 2022 and run into early 2023.

5. Submission of Tenders

Experienced facilitators are asked to submit a proposal that should include the following:

  1. Background information with C.V.
  2. Evidence of prior experience in delivery of similar projects with particular emphasis on experience of working with the community sector and facilitating groups of diverse stakeholders
  3. References
  4. An outline of the proposed methodology
  5. Quotation in Euros and inclusive of VAT, showing a breakdown of days required to deliver the project and including all costs associated with the work such as preparation time, travel expenses and any other expenses as required.

Volunteer Ireland shall not accept any responsibility for any expenses or loss, which may be incurred in the preparation of a Tender.

6. Budget:

Our budget for this process is €10,000.

7. Selection Criteria

Proposals will be evaluated against the following criteria:

Criterion - Maximum Score Available

  • Qualification, Relevant Experience, Track Record - 30%
  • Methodology, Understanding of the Brief - 50%
  • Cost of successful project delivery and value for money - 20%
  • Total Maximum Score Available - 100%

Failure to comply with the above selection criteria will result in disqualification from the tendering process. In the event of a tie in award scoring, the cost score will be used as the deciding criteria.

8. Submissions

Interested parties should submit a brief, fully costed proposal to deliver the work outlined above, by 5pm on Tuesday 31st May 2022.

We aim to make an appointment by the week commencing 20th June 2022.

Please submit proposals electronically to: zse@volunteer.ie

Please note that late submission of tenders will not be accepted.

General Info

Date Entered/Updated
3rd May, 2022
Expiry Date
31st May, 2022