Tullacmongan Peace Impact Programme: Invitation to Tender

Tullacmongan Peace Impact Programme

Tullacmongan Peace Impact Programme

Tender to deliver our Employability Programme

Background

The Tullacmongan Resource Centre through their IFI funded Peace Impact Programme (PIP) are currently seeking from service providers a tender for the facilitator/training costs associated with delivering training for their Employability Programme.

Tullacmongan Resource Centre has been in operation since 1999 and currently delivers a range of services, supports and programmes to families, children and community groups in the immediate and surrounding area of Tullacmongan. The organisation is managed by a voluntary board of management and currently directs the following services: Tullacmongan Childcare service, International Fund for Ireland-Peace Impact Programme, we also facilitate groups in the Tullacmongan Resource Centre and rent office space to Foroige for their 365, Big Brother little sister programmes.

The Tullacmongan area is in the Cavan Belturbet electoral area with a population of just over 10,000 and the local Tullacmongan area is divided into 6 small areas electoral areas and has a total population of 1,476 (2016 Census).

Five of the six small electoral areas are registered as ‘very disadvantaged’ on the Haase index, with the remaining one showing as ‘disadvantaged’. Some conclusions from this report indicate that

  • There is a high age dependency rate - 32.38%. This means that there is a high proportion of younger and older people in the population that the working age population have to support.
  • There are very striking statistics for lone parents’ households, with one small electoral area recording 45% of households as such.
  • In almost all areas, over one third of the population were educated to primary education only.
  • In three of the small areas, the majority of accommodation is rented from the local authority. In one area, 70% of housing is rented from the local authority.
  • The average male unemployment rate for the catchment area is 53.41%.
  • The average female unemployment rate is 38.1%

Scope of services required

We require the delivery of an Employability Programme. The core outcome for all potential participants, is a programme to build up confidence and the provision of specific supports to work alongside them on the journey to employment.

Many of our potential participants have been out of the workforce for some time. The Tullacmongan Peace Impact Programme intend to work with some of the support agencies to adopt a new employability programme that will be developed specifically around the needs of adults. This programme should include coaching delivered on a part-time one to one basis, to support clients to find employment or participate in further education or training. The result of this programme will be that each individual will have a personal action plan, which should include up to date CV and identified training needs that will encourage them to find employment and/or other certs needed for gainful employment i.e. Safepass, Manual Handling, First Aid etc.

We plan to engage 20 adults on this programme.

It is envisaged that the programme will be a mixture of group and one to one training/mentoring and will include modules that could be accredited. These modules/units could be mixture of QQI level 3 and 4 - which will bring people up to a work standard for all jobs and/or Skills towards Enabling Progression e.g. - similar to the Step-Up and/or Gateway to progression programme

Any programme will need to be flexible and responsive, with an option for the delivery of a range of general and pre-vocational qualifications. They need to be devised with the aim to progress learners into further learning and/or employment. They also may contain many of the units from the popular qualifications so can be used in their place. These qualifications will need to be of particular benefit to those learners who want to progress into other further or higher education courses, or into new work area are returning, or planning to return, to work and/ or who are seeking to update and/or add to their employment skills. Potential participants would also benefit from alternative approaches to curriculum and learning and may want to test out a vocational area to inform their career/employment choices. They may have not previously achieved success in educational routes and may need to develop their literacy and/or numeracy skills.

Key deliverables:

  1. The Successful Tenderer will work in partnership with Tullacmongan PIP coordinator utilising a person-centred approach for participants of the Employability Programme;
  2. Training will be tailored to the needs of the participants;
  3. The winning tender must be able to demonstrate that they have the capacity and relevant experience to conduct training with participants;
  4. The proposed commencement date is November 2020 and to be completed by 28th February 2021
  5. All training will take place in Cavan Town unless there are other requirements necessary;
  6. It is important that the successful tenderer will be available before the commencement of the training to consult and coordinate the deliverables of the programme
  7. It is anticipated that not more than 20 participants will avail of the training;
  8. All insurance and Tax Clearance Certifications

Minimum Specification/Requirements

Method Statement

  • A clear strategy is required as to how the training will be conducted. In the method statement, tenderers shall outline the approach to the design, development and delivery of the training including information on the proposed approach, duration and content.

Inclusions in Tendering Document

  • Specify the format of each course or possible options;
  • Specify the proposed training approach, methodology to be used;
  • Course outlines should provide an understanding of the measures which will be taken to create an inclusive learning environment for each participant;
  • Specify the length of each course or module;
  • Specify minimum and maximum numbers per course, if you propose to do group work;
  • A clear distinction must be made on quotations between hours worked with groups and one to one
  • Relevant experience must be outlined;
  • Requirements with regard to Technology should be outlined;
  • All training should be appropriately designed and be flexible to meet the needs of each individual e.g. for an individual who presents with reduced writing comprehension – they may require an adapted training programme which consists of pictorial aids and role plays/ demonstrations for learning purposes;
  • CVs should be included in respect of all proposed trainers;
  • Successful tenderers must adhere to all the Centres Policies and Procedures and be able to deliver on a seamless reporting and monitoring procedures e.g. use the supplied Sign-in Sheet, evaluation documentation and a Final Report etc.
  • Procedures for cancelling courses including notice required should be detailed;
  • The inclusion of a Covid 19 plan, what you would expect us to have in place to deal with the current compliance, what do you have in place and your plan to deliver the programme in the context of Covid 19 restrictions

Reports

  • Attendance Register: The successful tenderer must record all training details including date, time, and duration in the form of an attendance sheet. They must ensure that the attendance register is fully completed by each participant for each day of the training programme.
  • Participant Evaluation Form: The Tenderer/Provider must present and support each Participant in completing an Evaluation Form to allow them to express their views and opinions following the completion of the training course. Forms must be in a format that are easy to interpret for the participants.
  • Final Report: The must produce a Final Report, tailored to each individual participant to include:
    1. The aims and objectives of the Training Course;
    2. How the Training Course proceeded and whether all aims and objectives were achieved;
    3. An evaluation of how the Training Course impacted on each individual Participant;
    4. Update on progress for each course participant.
       
  • Please note that
    • Payment terms will be in place with payment being forwarded within twenty working days of Tullacmongan PIP receiving the Reports which were approved.
    • All completed documentation must be returned to Tullacmongan PIP for each course within 10 working days;

Budget

The budget for this piece of work is in the region of €8,000

Scoring Criteria

Applications will be scored on the basis of the following;

  • Proven track record in training and delivery of this type of project - 20%
  • Quality of proposal, methodology and approach - 40%
  • Knowledge of this sector - 20%
  • Cost - 20%

Required Format of Tender Tenders must observe the following:

Tenderers shall provide the following general information:

  • Individual/Company name and address
  • Name of the contact person
  • Telephone number and email address of the contact person
  • Website address of the company (if applicable)
  • A brief summary/overview of experience/background and ability to deliver
  • A list of referees (at least 2) whom the tenderer has provided a similar service to and who may be contacted for references.

Pricing - A detailed breakdown of the estimated cost of training is required. Quotations should include a breakdown of cost per participant. A clear distinction must be made on quotations between hours worked and hourly rate and clear distinction must be made on quotations for group and one to one work and anticipated hours. Both need to be included.

The price should include any associated costs (inclusive of any additional expenses envisaged e.g. travel, subsistence, preparation costs, materials). It must be noted that no additional fees except those originally quoted will be paid and any additional costs will be a matter for the contractor themselves.

Availability

Tenderers must indicate their availability to complete the training within the time frame outlined earlier.

Additional Information

Tenderers must be tax compliant therefore they must submit a valid up to date tax clearance access number (TCAN) when making a tender submission. The successful Tenderer will also be asked for copies of up to date insurance documentation.

Terms and Conditions

  • The Board of Tullacmongan PIP will not be liable in respect of any costs incurred by tenderers in the preparation of tenders or any associated work effort.
  • Incomplete tenders will be rejected.
  • Any conflicts of interest involving a tenderer must be fully disclosed.

Selection process and selection criteria Tullacmongan PIP is required to obtain the best value for International Funds for Ireland monies and is committed to treating all quotations fairly. A contract will not necessarily be awarded to the lowest price quotation but to the one that, in the opinion of assessment panel, is in accordance with the assessment criteria and that offers Tullacmongan PIP the best value for money in terms of the level of the service offered. Tullacmongan PIP also reserves the right not to offer the contract to any applicant.

Tender Process

Tender Specification Tender Reference: Employability Programme

Tender Deadline Receipt Date: 4.00pm on Friday 30th October 2020

Will accept either fully completed emailed tender or Hard Copy
Email – tullacmonganpip@gmail.com
Address – Tullacmongan PIP, Tullacmongan Resource Centre, Killymooney Drive, Cavan

H12 WOV2

Contact Details

For further details regarding this tender or any queries please contact

Noel Maguire – Project Coordinator
Office - 049 437 2752
Mobile - 0044 78 348 18459
Email – tullacmonganpip@gmail.com

General Info

Date Entered/Updated
16th Oct, 2020
Region
Cavan
Expiry Date
30th Oct, 2020