HUGG: Finance & Grants Administrator (Part Time)

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HUGG

Job Title: HUGG FINANCE & GRANTS ADMINISTRATOR

Post Available: Part Time – 4 mornings per week or 1 full day and 2 mornings

Closing Date: 31st January 2023
Email CV and cover letter to recruit@hugg.ie
Subject: HUGG FINANCE

Proposed Interview Date: Interviews will be held week commencing 6th February 2023

Base: Work remotely from home

Employer: HUGG – Healing Untold Grief Groups CLG

Organizational Area: Nationwide

Reporting Relationship: CEO

Purpose of Post

The HUGG vision is that anyone bereaved by suicide can find hope and healing. HUGG provides information and support principally through the provision of local and online peer support groups - led by volunteers with lived experience - for the suicide bereaved. By engaging in research HUGG aims to inform public policy and improve bereavement services. HUGG also collaborates with professionals and other organisations working in the bereavement sector to advance best practice and support those bereaved by suicide by raising public awareness, communicating their concerns and advocating for change in how state institutions engage with them

This goal is in line with the National Office for Suicide Prevention’s (NOSP) national strategy to reduce suicide in Ireland as identified in Connecting for Life 2021-2026 i.e. ‘To provide support for those bereaved by suicide’.

We are seeking an individual to manage HUGG’s finance functions, and relevant administration services by taking ownership of, accountability for, and lead the finance function in HUGG

The post holder will support the CEO, Finance Trustee and HUGG Board.

  • Establish strong working relationships with grantors to ensure that adequate funding is provided to meet the service’s budgeted financial requirements.
  • Meet the reporting requirements, including Grant Agreements, Annual Compliance Statements, and any ad hoc requests for financial information
  • Monitor income and expenditure against the cash flow projections and report variances
  • Maintain and adhere to financial company policies, procedures, and internal controls in order to maximise control and minimise risk.

Eligibility criteria and qualifications

Essential:

The successful candidate must demonstrate:

  • Min. 5 Years of Accounts Payable experience
  • Knowledge of accounting and bookkeeping terminology and practices
  • Excellent knowledge of Microsoft Excel
  • Experience using Sage
  • Diligent, highly organised with close attention to detail

Skills, competencies and/or knowledge

Desirable:

  • Experience of CRM systems (eg Salesforce)
  • Experience in matters of corporate governance
  • Experience of having managed third-party suppliers/agencies
  • Knowledge of the principles, practice and legislation relating to fundraising, campaigning, and communications in a charity setting

Knowledge of the Charities Regulator Governance Code

Principal Duties and Responsibilities

  • Ensure that accurate monthly management accounts are prepared on a timely basis with an analysis of all significant variances from budget
  • Supervise the accounting aspects of the fundraising activities
  • Prepare the accounts for annual audit
  • Oversee the annual statutory accounts and liaise with the company’s auditors to ensure that the audit is completed in a timely and efficient manner and that financial statements are in compliance with SORP guidelines
  • Reconcile bank accounts and credit card statements
  • Post various journal entries including payroll, accruals/prepayments, depreciation, etc
  • Calculate accruals/prepayments
  • Prepare deprecation calculation
  • Reconcile key control accounts include PAYE, creditors, and fixed assets
  • Track income allocation and expenditure especially for restricted income/grants and receiving and maintaining source documentation for both.
  • Finance, Forecasting and Budgeting
  • Prepare and maintain the rolling forecast and report on it against budget and YTD (using Sage or Pivot Tables or other) with in-depth analysis and oversight
  • Prepare a cash flow projection for the year and monitor the cash position monthly
  • Provide financial support in the development of new programmes, grants, and funding applications
  • Ensure procurement procedures and authorisation procedures are followed
  • Ensure that the monthly payroll is accurately produced in accordance with the agreed schedule and approved monthly
  • Carry out any other reasonable duties which may arise within the scope of this post.
  • Maintain confidentiality and observe data protection guidelines.
  • Act in accordance with the charity’s policies and procedures.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time and to contribute to the development of the post while in office.

Competition specific selection process

Short listing will be carried out on the basis of information supplied in your curriculum vitae and letter of application at the closing date.

The criteria for short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and knowledge section of this job specification.

Remuneration €12,800 per annum
Annual leave 4 days per annum
Probation 6-month probationary period

General Info

Date Entered/Updated
24th Jan, 2023
Region
Home Based / Remote
Expiry Date
31st Jan, 2023