Shine: Office Administrator

Shine Logos

Job title: Office Administrator

Reporting to: Head of Governance and Human Resources
Salary: €31,218 per annum
Contract type: Full time, two-year contract
Location: Shine’s head office in Maynooth with flexibility for remote working

About Shine

Shine is a national organisation providing information and support for people affected by mental health difficulties. We aim to empower people with mental health difficulties and their families through support, information and education. We also advocate for social change by promoting and defending the rights of all those affected by mental health difficulties to equal support and quality services.

Purpose of role:

This is an exciting opportunity for an experienced and highly organised Administrator, with a talent for building strong working relationships to provide comprehensive support. The successful candidate will provide highly professional and wide-ranging administration, and project management support. This position is often privy to confidential information and requires discretion.

Duties and responsibilities:

  • Provide effective, administrative support to the CEO and National Management team including scheduling and managing appointments, supporting the preparation of documents, reports, presentations and organisation of one-to-one/team/virtual meetings and external meetings.
  • Organisation of internal and external meetings, conferences and events, attending as necessary
  • Prepare for meetings with the board and sub committees and National Management team (i.e., schedule, prepare logistics, attend, minute, and distribute materials for scheduled meetings).
  • Provide project support; conducting research, reviewing and summarising reports, presentations, and documents suitable for presentation at management and board level
  • Create and maintain databases and tracking systems.
  • Provide confidential administrative support to CEO
  • Provide confidential administrative support to Head of Governance and HR such as preparation of induction, contracts, personnel files and garda vetting processing.
  • To undertake specific areas of responsibility and special projects, as required, to support the organisation.
  • Preparation of contracts for volunteers and contractors.

Person specification

  • Excellent communications, presentation and writing skills.
  • Strong organisation and time management skills.
  • Must be able to work collaboratively, with a range of colleagues in the wider organisation, as well as with external stakeholders
  • Must demonstrate a high level of accuracy, efficiency and attention to detail
  • Experience of researching, collating and writing briefing materials and proof-reading documents
  • Flexible and willing to undertake varied responsibilities
  • Ability to handle highly sensitive business communications, data and other information with confidentiality and discretion

Qualifications and requirements

  • 3-5 year’s work experience working in administration
  • Strong IT skills / computer literate (Microsoft Office Packages e.g. SharePoint)
  • Experience of using Salesforce CRM an advantage
  • Event management experience an advantage

Shine benefits include:

  • Support and supervision provided by your line manager on a regular basis.
  • Training and ongoing professional development.
  • Flexible working hours.
  • Access to Employee Assistance Programme.
  • 24 days annual leave per annum (pro rata for part time employees) plus one wellbeing day per annum.
  • Bike to work scheme.
  • Paid maternity and paternity leave.


Application is by official Shine Application form ONLY. CV’s will not be accepted. Send your completed Application Form in Microsoft Word or PDF format to

Application Deadline: 12 noon on Monday 13th February 2023

Conditions of Appointment: All offers of posts are subject to completion of HSELand Children First E-learning programme prior to commencement of employment.

NOTE: We are not in a position to reply to unsuccessful candidates. We thank you for your interest and appreciate the time and effort taken to apply for the post on offer.

Attachment Size
Application Form 123.83 KB
Privacy Statement 144.33 KB

General Info

Date Entered/Updated
25th Jan, 2023
Co Kildare / Remote
Expiry Date
13th Feb, 2023