Aiséirí Addiction Treatment Service: NVDAS Coordinator (part-time)

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National Voluntary Drug and Alcohol Sector

Coordinator (part-time)

The National Voluntary Drug and Alcohol Sector (NVDAS) is a network of civil society organisations working in the area of drugs and alcohol in Ireland. NVDAS member organisations have a central role in the provision of an integrated public health response to substance use in Ireland today. NVDAS and its members have a formal role in effectively participating in the delivery of Ireland’s National Drugs Strategy, ‘Reducing Harm: Supporting Recovery; A health-led response to drug and alcohol use in Ireland 2017-2025’.

Aiséirí Addiction Treatment Service, on behalf of the NVDAS are now recruiting a part time Coordinator.

Title: NVDAS Coordinator (part-time)

Employment details: The post holder shall be employed by an NVDAS member

Reporting Relationship

The post holder shall report to the NVDAS Chairperson

The NVDAS Steering Committee shall collaborate and provide guidance through an annual work plan for the position

The postholder shall work with key stakeholders in the delivery of the NVDAS Workplan

Organisational Area: National post representing national voluntary drug and alcohol service providers

Post Location: Negotiable

Role

To provide a highly professional and wide-ranging administration and project management supports to the NVDAS Chair and key stakeholders.

This position is often privy to confidential information and, as such, requires diplomacy and discretion.

Main Duties/Responsibilities

  • Act as the first point of contact for NVDAS, proactively reviewing and tracking incoming enquiries such as emails, invitations and correspondence. Responding directly in collaboration with NVDAS key stakeholders, providing clarity of outcomes/actions.
  • Manage the NVDAS email inbox to ensure all important communications are flagged and receive a response. Refer correspondence and calls to other appropriate individuals as required. Disseminate information to NVDAS Steering Committee as required and maintain a system to ensure action is taken by the committee.
  • Provide high level secretariat support to key internal and external meetings involving NVDAS key stakeholders, including preparing agendas, co-ordinating or writing papers, producing minutes, and ensuring follow-up actions are progressed.
  • Maintain a coordinated and up-to-date calendar for NVDAS forums. Organise and schedule meetings with members and external stakeholders. Attend meetings with the Chair / Steering Committee members as required to record meeting outcomes and follow-up actions.
  • Act as liaison between the NVDAS and formal structures established under the current National Drug and Alcohol strategy, including the provision of support to NVDAS nominees to national structures.
  • Develop, utilise, maintain and update a system aimed at supporting members of the NVDAS to provide input on key policy and sectoral issues.
  • Prepare correspondence, reports, memos, and presentation material as required, noting the need for accessibility in all documentation from all sources.
  • Develop and maintain NVDAS’s paper and electronic filing and information systems.
  • Maintain NVDAS database of members and update it regularly. Actively promote the role as the contact point for NVDAS members interested in national drug and alcohol policy and service delivery.
  • Produce draft written publications, reports, position papers, statements and media releases which reflect the views of the NVDAS.
  • Keep information on the website up to date and stimulate debate on NVDAS website through blogs and social media strategies.
  • Grow the NVDAS social media profiles on Twitter, Facebook, Linked and provide analysis monthly on their reach.
  • Create multimedia content on CANVA (Low-cost infographics package) strictly adhering to our branding guidelines (e.g., social media graphic, flyers, posters etc.,)
  • Ensure all communications and data management processes are in compliance with the requirements of the General Data Protection Regulation.
  • Maintain all relevant lobbying information, capture same across the organisation, and ensure that the organisation meets its requirements under legislation.
  • Participate in regular supervision, internal/external meetings, training events etc., as directed.
  • Undertake any other duties that may be required to fulfil the requirements of the role and meet the needs of the membership.

As this is a new job description, NVDAS reserves the right to amend/change this job description.

Who we are looking for:

Our ideal candidate is a confident and proactive communicator (both verbally and in writing) and highly computer literate.

You will:

  • Have at least 2 – 3 years’ experience in a similar role.
  • Be a self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multi-task effectively.
  • Be able to work collaboratively, with a range of colleagues in the wider organisation, as well as with external stakeholders.
  • Have experience in social media and modern communication technology.
  • Demonstrate a high level of accuracy, efficiency, and attention to detail.
  • Show flexibility and willingness to undertake varied responsibilities.
  • Demonstrate the ability to handle highly sensitive business communications, data and other information with confidentiality and discretion.
  • Demonstrate a high level of numeracy and ability to analyse statistical and financial data.
  • Have a well-placed sense of judgement and political skills, with the ability to exercise absolute discretion.
  • Have strong attention to detail.
  • Have highly competent IT skills across standard Microsoft packages.
  • Be able to work flexibly, occasionally having to work early or late.
  • Adhere to the policies and management structures of the host organisation.
  • Continuously develop the role in conjunction with your line manager.
  • Participate in regular supervision, internal/external meetings, training events, conferences and other functions as directed by a manager.
  • Ensure that all policies and procedures are being adhered to, particularly those relating to Health and Safety, Complaints, Code of Practice and Confidentiality.
  • Conduct your work in a professional manner at all times.
  • Undertake any other duties that may be required which are commensurate with the role as directed by a manager.

To Apply: Please email your letter of application with your CV to hr@aiseiri.ie before 4pm on July 4th.

Aiséirí is an equal opportunities employer.

General Info

Date Entered/Updated
20th Jun, 2022
Region
Negotiable
Expiry Date
4th Jul, 2022