Maynooth Students' Union: Representation Administrator (Governance)

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Maynooth Students’ Union
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Representation Administrator (Governance)

Are you passionate about student representation and empowering the student voice? Maynooth Students' Union (MSU) is seeking a dynamic Representation Administrator (Governance) to ensure the effective administration and operation of MSU’s representative bodies and support MSU officers in understanding their constitutional roles, responsibilities, and processes.

The Role

As the Representation Administrator (Governance), you’ll be at the heart of Maynooth Students’ Union’s governance and representation structures, ensuring they operate smoothly and effectively. If you’re a proactive leader with a passion for fostering student-driven change, we want you on our team!

Principle Duties

Lead Administrative Support for Representative Bodies

You’ll be the engine behind the MSU Executive, Student Senate, and their subcommittees, ensuring everything runs like clockwork. From preparing agendas and managing attendance to taking minutes and following up on actions, your attention to detail will ensure our governance structures stay organised and effective. You’ll be the point of contact for these key representative bodies, keeping everyone informed and ensuring meetings are productive.

Plan and Coordinate Key Dates & Communications

You’ll take charge of planning and communicating all important dates for MSU’s representative bodies. Whether it’s meetings, elections, or key governance milestones, you’ll make sure that all student officers, staff, and members know what’s happening and when. You’ll keep governance on track and make sure everyone is in the loop.

Maintain and Develop Governance Structures

You’ll manage the cycle of business for each representative body, ensuring that meetings, projects, and policies are moving forward smoothly. Your work will also include maintaining and developing the MSU Policy Manual, ensuring that MSU’s governance framework is up to date and in line with best practices. You’ll help guide the growth and development of our structures to ensure they meet the evolving needs of students.

Support the Executive’s Plan of Work

You’ll play a key role in supporting the delivery of the MSU Executive’s Plan of Work. From helping to organise projects to tracking progress and milestones, you’ll ensure the union’s leadership is well-supported and able to deliver on their goals for the year.

Foster Engagement & Increase Participation

You’ll be at the forefront of driving engagement in MSU’s representative structures. By creating development plans, surveys, and reports, you’ll monitor participation, understand barriers to involvement, and implement strategies to increase student engagement. Your work will ensure that our governance bodies are truly representative of the student voice.

Develop and Deliver Workshops & Campaigns

You’ll take the lead in coordinating and delivering workshops, training sessions, and campaigns around student representation and leadership. Your work will help foster the next generation of student leaders and ensure they have the tools and knowledge to represent their peers effectively.

Coordinate Communication Efforts

Working with your line manager and other staff, you’ll help to ensure that all communications related to governance are clear, timely, and accessible. From website updates to newsletters and social media, you’ll ensure that MSU’s governance work is visible and that students know how to get involved.

Support & Guide Students

You’ll be a key resource for students seeking to engage with MSU’s governance structures. Whether they’re new to student representation or looking to take on leadership roles, you’ll guide them through the process, ensuring they understand how MSU’s governance works and how they can participate effectively.

Stay Current with Sector Trends:

Keeping up-to-date with the latest trends and best practices in student engagement and democratic representation will be a key aspect of your role. You’ll bring fresh ideas and innovative approaches to continuously enhance MSU’s democratic processes, ensuring they remain accessible and meaningful to students.

Other Duties:

As MSU evolves, your role may require flexibility in duties (including supporting the other Representation Administrators), but you will always remain central to the representation and democratic support functions.

Note: as the Maynooth Students’ Union continues to expand and evolve, it is likely that some flexibility, regarding the allocation of specific duties, will be necessary. Accordingly, the list of duties detailed above is not intended to be exclusive or restrictive; duties may be added or withdrawn but any such alterations will take place within the remit of representational support.

What We’re Looking For:

Experience in student representation, engagement, or a similar administrative role.
Strong understanding of student needs and a commitment to enhancing the student experience.
Excellent planning and organisational skills, with the ability to manage multiple tasks under tight deadlines.
Strong communication skills, both written and verbal, and a collaborative working style.