Orione Care: Office Administrator / Receptionist

Orione Care

Orione Care Ireland provide housing and day centre services for Senior citizens and short term accommodation to families who are experiencing homelessness. We currently have a vacancy for an Office Administrator / Receptionist to join our team.

Please return application to evelyn@orionecareireland.ie by Thursday 28th October.

Role:

This role will report to the Management Team of Orione Care Ireland and will be responsible for providing administrative support. The ideal candidate for this post will be a good communicator, show an ability to be flexible, use their initiative and apply sound decision making skills. A willingness to work as part of a wider team is essential.

Key Areas of Responsibility

GENERAL RESPONSIBILITY

  • To be an integral part of the team in the service, in offering support and care to homeless.
  • To work as part of the team in the service, ensuring service users are treated with respect at all times.

RECEPTION DUTIES

  • Relay messages for residents and staff
  • Ensure all staff, service users and visitors are made to feel welcome
  • Ensure all visitors & staff sign the appropriate Sign In/Sign Out book on arrival and when departing
  • Take delivery of post and distribute post to residents and staff, ensuring all outgoing post is posted each day etc.
  • Deal with all enquiries at the desk in a cordial and professional manner.
  • Take in service Charge from residents as required, and link with management in relation to arrears in relation to service charge
  • Keep the reception area in order.
  • Maintain the Notice boards in the reception area, ensuring notices are up-to-date and accurate.
  • Any other duties relating to managing the Reception

ADMINISTRATIVE DUTIES

  • Carry out a range of routine clerical activities such as sending out routine replies, photocopying, typing letters, reports and minutes of meetings and other such duties, when requested by the management
  • Oversee the Stationery and Cleaning Products orders
  • Manage service charge records and highlight to management discrepancies and when service users are falling into arrears.
  • Ensure that all administrative duties are carried out in accordance with the required timelines.

HEALTH AND SAFETY

  • Ensure that Health and Safety standards are met within the Service in accordance with the Health and Safety policy.
  • Record and report all health and safety and security issues, as appropriate to the role.
  • Adhere fully and cooperate with staff in the management of any emergency situations, when they arise.
  • To set up and clean rooms as they are vacated and ensure essentials are placed in rooms and sanitized before new families arrive.

TEAM WORK

  • Work as a member of the team in the best interests of the Service Users
  • Be flexible in regard to working work hours (in agreement and after negotiation with the management), for the benefit of the service.

GENERAL RESPONSIBILITIES

  • In conjunction with the management, to continuously develop the role to ensure all tasks are undertaken in a manner which meets the strategic aims and objectives of the service
  • To participate in internal/external meetings as required, and attend training events, conferences and other functions as necessary.
  • To participate in regular supervision and annual appraisal, and help in identifying your own job-related development and training needs.
  • To ensure that all policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality.
  • To contribute to the effective implementation of the Equal Opportunities Policy as it affects both the organisation and its work with service users.
  • To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of the organisation.
  • Undertake any other duties that may be required which are commensurate with the role in consultation with the manager.
  • The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.
  • Proficient use of IT required in role, including email in a professional capacity

Person Requirements

  • 1 years’ experience using MS Excel, & word – ESSENTIAL
  • Experience setting up and maintaining both manual and computerised filing systems.
  • Proven analytical skills and attention to detail.
  • An understanding of the current issues facing homeless people
  • Be professional and friendly with excellent communication and organisational skills

PLEASE NOTE; THIS POSITION IS SUBJECT TO GARDA VETTING, PLEASE RETURN APPLICATION TO evelyn@orionecareireland.ie by 28th October 2021

Attachment Size
Application Form 73 KB

General Info

Date Entered/Updated
14th Oct, 2021
Region
Dublin 10
Expiry Date
28th Oct, 2021