Crosscare: Administration Assistant (Part-Time)

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Crosscare

Position Title: Administration Assistant

Location Arran Quay

Work Schedule: Part Time : 20 hours

Role Purpose: This post is a front office reception role with administrative duties.

Reports to: Administration Project Leader

The Role:

Duties include :-

  • To cover switchboard, record all calls, transfer calls to relevant staff member, take messages and ensure that messages are given to staff members;
  • To greet and announce visitors;
  • To ensure all clients and visitors sign in and out of the building;
  • To ensure Covid 19 guidelines are followed
  • To answer general enquiries from callers appropriately and refer to the appropriate staff member or take messages;
  • To do any photocopying needed for the project;
  • To collect, date stamp and distribute incoming post,
  • Refer to the appropriate staff member any queries.
  • Record and post outgoing mail;
  • To type correspondence relevant to the project;
  • To keep and record any documents or records relating to the project;
  • To ensure that a proper and updated filing system is kept;
  • To maintain reception area, keep desk and working space tidy;
  • Any other duties assigned to them from time to time.

Essential Requirements

  • Excellent IT skills, Word, Excel, Databases
  • Knowledge of IT systems
  • Excellent organizational skills
  • Excellent record keeping and administration skills
  • Ability to deal with and respond to telephone queries
  • Commitment and ability to work effectively both within a team and own initiative
  • To be aware of and adhere to confidentiality policies and procedures of Crosscare and its code of ethics

Application Process To apply, please send a comprehensive cover letter and CV to recruitment@crosscare.ie stating clearly which position you are applying for.

Closing date for all applications is 22nd October at 3pm.

Crosscare is an equal opportunities employer.

General Info

Date Entered/Updated
13th Oct, 2021
Region
Dublin
Expiry Date
22nd Oct, 2021