Crosscare: Administration Assistant (Part-Time)

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Position Title: Administration Assistant

Location Arran Quay

Work Schedule: Part Time : 20 hours

Role Purpose: This post is a front office reception role with administrative duties.

Reports to: Administration Project Leader

The Role:

Duties include :-

  • To cover switchboard, record all calls, transfer calls to relevant staff member, take messages and ensure that messages are given to staff members;
  • To greet and announce visitors;
  • To ensure all clients and visitors sign in and out of the building;
  • To ensure Covid 19 guidelines are followed
  • To answer general enquiries from callers appropriately and refer to the appropriate staff member or take messages;
  • To do any photocopying needed for the project;
  • To collect, date stamp and distribute incoming post,
  • Refer to the appropriate staff member any queries.
  • Record and post outgoing mail;
  • To type correspondence relevant to the project;
  • To keep and record any documents or records relating to the project;
  • To ensure that a proper and updated filing system is kept;
  • To maintain reception area, keep desk and working space tidy;
  • Any other duties assigned to them from time to time.

Essential Requirements

  • Excellent IT skills, Word, Excel, Databases
  • Knowledge of IT systems
  • Excellent organizational skills
  • Excellent record keeping and administration skills
  • Ability to deal with and respond to telephone queries
  • Commitment and ability to work effectively both within a team and own initiative
  • To be aware of and adhere to confidentiality policies and procedures of Crosscare and its code of ethics

Application Process To apply, please send a comprehensive cover letter and CV to stating clearly which position you are applying for.

Closing date for all applications is 22nd October at 3pm.

Crosscare is an equal opportunities employer.

General Info

Date Entered/Updated
13th Oct, 2021
Expiry Date
22nd Oct, 2021