Depaul: People Officer
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Depaul believes that everyone should have a place to call home and a stake in their community. Our aim is to work with those who are socially excluded and marginalised by providing a quality led service in order to produce the best possible outcomes for those accessing our services. We strive to empower our service users to make choices and decisions about the way they live their lives. We work in partnership with central and local government, housing associations and other non-governmental organisations.
Depaul is an equal opportunities employer, we offer a standard 35 hour working week, generous leave entitlements and a pension scheme. We support all staff with regular supervision and core training.
Depaul wishes to recruit to the following role:
Fixed Term 6-month contract
Hybrid working – Based in Dublin Central Office
Salary €33,119 per annum, full time (35 hours)
The People Officer will be a key member of the People Team, reporting to the People Partner. The successful candidate will have a generalist remit supporting staff. The People Officer will support a culture of continuous improvement by being service oriented, coordinating special projects and deploying best practice initiatives across the organisation. Being the first point of contact for HR queries, the People Officer will be responsible for a suite of office management duties.
2. Key Areas of Responsibility
- Handling all employee inquiries timely, including an initial response, escalating as required.
- Providing HR advice and support to managers and employees, explaining procedures and policies in a timely and effective manner, escalating when required.
- Ensuring accurate employee records are maintained on both electronic (PAMS) and paper based systems on site.
- Ensure efficient use of online HR systems to meet the organisations goals.
- Oversee and complete the recruitment process; job descriptions, job adverts, shortlisting, interviews, and contracts through GetGot and paper based systems
- Processing new hires, terminations, probation, absence, and holiday and status changes accurately and efficiently on both electronic and paper based systems.
- Assisting in the development and update of HR procedures and policies in line with evolving legislation, ensuring policies and practices are complaint with employment legislation and EU regulatory obligations.
- Providing HR data for metrics
- Prepare management information reports
- Preparing, reviewing, interpreting, analyzing and approving a variety of HR data, and reports, then making recommendations depending on findings.
- Coordinate and deliver Human Resource training including induction, HR workshops and roll out of any new policies and initiatives.
- Coordinate induction meetings for new staff
- Coordinate mandatory training for staff and issues certifications
- Prepare compliance reports on mandatory training
- Support the processing of payroll with Finance Team each month.
- Maintaining and further developing both electronic and paper filing systems.
Other Organisational duties
- To support other functions of the People and Organisation department when required.
- To contribute to the monthly and quarterly reports relating to your work areas
- Contributing to People & Organisation projects as and when required
- Ensuring the ongoing implementation of the fundamental purpose and ethos of Depaul.
- To ensure that all Depaul policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality.
- To contribute to the effective implementation of the Organisation’s Equal Opportunities Policy
- To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of Depaul.
The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time
3. Person Requirements
- 3rd level qualification or equivalent (ideally relating to HR)
- A least 2 years’ experience in a HR role
- Experience of working within the social care, not for profit sector (desirably within homelessness)
- Excellent oral and written communication skills with an ability to create staff communications appropriate for the audience.
- Creative and energetic with the ability to work on own initiative.
- Excellent time management / enabling to balance a varied workload and to prioritise.
- Excellent negotiating, influencing and people skills.
- Excellent numerical and analytical skills.
- Excellent team skills.
- Proficiency in Microsoft Office, particularly Word and Excel.
- Knowledge of HR functions (employee– employer relations, recruitment, training & development etc.)
- Understanding of employment law and legislation
- Understanding of grievance and disciplinary procedures
- Understanding of end to end recruitment
- Exeprience of TUPE / change management processes would be desirable.
- Flexibility and ability to work collaboratively across all departments.
- May be a requirement to travel to services
Online Application Procedure:
Please download and complete the application form available on the employment page of our website
For more information, please contact Human Resources:
Tel: 00 353 1 453 7111 or e-mail firstname.lastname@example.org
Closing date for all applications: Monday, 2nd August 2021 at 9am