Meath Travellers Workshop: Finance and Administration Officer

FINANCE AND ADMINISTRATION OFFICER

Job title: Finance and Administration Officer

Job summary: To manage all company accounts of Navan Travellers Workshop CLG trading as Meath Travellers Workshop (MTW) by providing a detailed breakdown of income, expenditure and liabilities to the Manager of MTW and to prepare the annual audit in conjunction with the MTW company auditor.

Responsible to: The Manager, Meath Travellers Workshops

Current Responsibilities

Management of company accounts:

1. To manage all company accounts of Meath Travellers Workshops and provide a detailed income, expenditure and liabilities summary to the Manager monthly and when requested.
2. Assists with preparation and monitoring of annual comprehensive budgets and all financial reports for Board/Executive and/or funding agencies.
3. Implements financial policies and procedures as directed by the Board of MTW.
4. Participates in the development of budget proposals.
5. Assists in the financial audits.
6. Maintains appropriate filing of financial records, and ensures proper backup of all files.
7. Provides advice and recommendations on financial procedures and practices, as required.

Banking and money handling:

1. Prepares all bank deposits.
2. Performs all bank account reconciliations on a weekly basis and when needed, communicates with the bank to understand and reconcile any discrepancies.
3. Reconciles cash advances for specific activities once completed.
4. Monitor, manage and reconcile petty cash.

Reporting:

1. Provides financial reports and statements to MTW funders in line with contractual requirements.
2. Prepares financial reports to the Board of MTW in line with company reporting policy.
3. Prepare and organise Board and Management Meetings
4. Submit monthly and quarterly financial returns to all appropriate funders e.g.
   • Prison Links
   • Rethink Ireland
   • National Traveller Partnership (Dept Justice)
   • Meath County Council
   • Kickstart
   • HSE

Wages and Revenue:

1. Process wages for MTW employees monthly using computerised payroll package
2. Issue payslips via email to each employee
3. Organise bank transfers for the net wage payment for each employee
4. Submit monthly liability to the Collector General
5. Liaise with the Collector General when required

CE Accounts: To oversee the maintenance of CE accounts and ensure, in conjunction with the CE Supervisor, that all monies have been drawn down and accounts are in order.

Annual audit: To prepare the company accounts for the annual audit and to assist and work with the company auditor to ensure this is completed.

Manager and Administrator: To work closely with MTW Administrator and Manager to ensure financial systems are in order and reporting requirements are fulfilled for the Company’s Projects e.g.

• Project Costings/Budgets

Coaching: From time to time and when requested to do so by the Manager, to provide coaching to selected CE staff on basic bookkeeping and financial management skills.

Other:

• Pension payments and administration
• Project involvement e.g. Christmas/Halloween/Themes/Events
• Annual Archiving
• IT Support
• Procurement (e.g. energy suppliers, Insurance, audit etc.)
• Trips to post office/bank/adhoc purchases

The location for this position is Meath Travellers Workshop, CYWS Hall, Fairgreen, Navan, Co Meath.

Salary is €19,103.84 based on 25 Hours Weekly.

Closing date is 09/03/2021

Cv’s to be emailed to Michael McDonagh @ mmcdonagh@travellerheritage.ie