Depaul: People Officer

Depaul

Depaul believes that everyone should have a place to call home and a stake in their community. Our aim is to work with those who are socially excluded and marginalised by providing a quality led service in order to produce the best possible outcomes for those accessing our services. We strive to empower our service users to make choices and decisions about the way they live their lives. We work in partnership with central and local government, housing associations and other non-governmental organisations.

Depaul is an equal opportunities employer, we offer a standard 35 hour working week, generous leave entitlements and a pension scheme. We support all staff with regular supervision and core training.

Depaul wishes to recruit to the following role:

People Officer

Based in our Dublin Head Office

Salary € 32,624 per annum, full time hours

1. Role

The People Officer will be a key member of the People Team, reporting to the People Partner. The successful candidate will be responsible for the recruitment of both staff and volunteers as well as other general duties.
The People Officer will support a culture of continuous improvement by being service oriented, coordinating special projects and deploying best practice HR initiatives across the organisation. Being the first point of contact for HR queries. The People Officer will be responsible for a suite of office management duties.

2. Key Areas of Responsibility

HR Duties

  • Liaise with the senior management team and other managers to deliver HR support throughout the organisation
  • Providing HR advice and support to managers and employees, explaining procedures and policies in a timely and effective manner, escalating when required
  • Ensuring accurate employee and recruitment records are maintained on both electronic and paper based.
  • Ensure efficient use of online HR systems to meet the organisations goals
  • Oversee and complete the recruitment process; job descriptions, job adverts, shortlisting, interviews, and contracts
  • Processing new hires, terminations, probation, absence, and holiday and status changes accurately and efficiently on both electronic and paper based systems
  • Assisting in the development and update of HR procedures and policies in line with evolving legislation, ensuring policies and practices are complaint with NI employment legislation and EU regulatory obligations
  • Providing HR data for and preparing management information reports and documents
  • Preparing, reviewing, interpreting, analyzing and approving a variety of HR data, and reports, then making recommendations depending on findings

Volunteer Duties

  • To carry out all elements of the advertising, recruitment and induction of volunteers and students
  • To take part in the coordination of volunteers to assist them on completing activities for Depaul
  • To work with all Depaul services and support departments to identify volunteer needs, draw up role descriptions and recruit for these needs
  • To respond to the training needs of the volunteers
  • To be part of the coordination and development of the student placement programme
  • To provide support and training to staff (volunteer liaisons) who manage volunteers in services and support departments
  • To keep up to date with local, national and European trends and changes to legislation regarding volunteering
  • To support management creating strategic annual service delivery plans
  • To support the submission of funding applications as and when required
  • Along with service management to ensure the Health and Safety of volunteers

Office Management Duties

  • Answering incoming calls and meet and greet visitors
  • Ensuring Health and safety of the Office, carrying out monthly and quarterly checks
  • Maintain office supplies/equipment- order stationery and other items for the office
  • To oversee outgoing and incoming post

Organisational Duties

  • To support other functions of the People and Organisational department when required
  • To contribute to the monthly and quarterly reports relating to your work areas
  • Contributing to People & Organisational projects as and when required
  • Ensuring the ongoing implementation of the fundamental purpose and ethos of Depaul
  • To ensure that all Depaul policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Practice and Confidentiality
  • To contribute to the effective implementation of the Organisation’s Equal Opportunities Policy
  • To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of Depaul

The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time

3. Person Requirements

Education

  • 3rd level qualification or equivalent (ideally relating to HR or Business Support)

Experience

  • A least 2 years’ paid experience in an office management, business administration role
  • Experience working within a team managing both staff and volunteers
  • Experience of the recruitment of both staff and volunteers
  • Experience of working within the social care, not for profit sector (desirably within homelessness)

Skills

  • Excellent oral and written communication skills with an ability to create HR communications appropriate for the audience
  • Creative and energetic with the ability to work on own initiative
  • Excellent time management / enabling to balance a varied workload and to prioritise
  • Excellent negotiating, influencing and people skills
  • Excellent numerical and analytical skills
  • Excellent team skills
  • Proficiency in Microsoft Office, particularly Word and Excel

Knowledge

  • Knowledge of HR functions (employee– employer relations, recruitment, training & development etc.)
  • Understanding of employment law and legislation
  • Understanding of grievance and disciplinary procedures
  • Understanding of end to end recruitment
  • Understanding of volunteering and management of volunteers

Circumstances

  • Flexibility and ability to work collaboratively across all departments

Online Application Procedure:

Please download and complete the application form available on the employment page of our website
ie.depaulcharity.org

For more information, please contact Human Resources:
Tel: 00 353 1 453 7111 or e-mail amy.mcgovern@depaulcharity.net

Closing date for all applications: Wednesday 23rd September 2020 close of business

General Info

Date Entered/Updated
16th Sep, 2020
Region
Dublin
Expiry Date
23rd Sep, 2020