Asthma Society of Ireland: Finance and Compliance Manager

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Job Description - Finance and Compliance Manager

This position reports to the CEO of the Asthma Society, or any other staff member or member of the Board as designated by the CEO or Chair of the Board.

The purpose of the position is to pro-actively manage the Society’s finances, including forecasting, monitoring and reporting all income and expenditure, ensuring that the good work of the Society can continue.

The position involves working very closely with the CEO and is responsible for leading on the following tasks and activities:

Management and Change

  • Playing a key role in the management team of the Asthma Society, including identifying key changes to compliance and finance processes and using change management and leadership to implement same.
  • Regular reporting to the Audit, Risk and Finance Committee and to the Board on identified organisational priorities.
  • Key relationship management and liaising with the Society’s audit, risk and finance committee, the treasurer, and auditors.
  • Drafting of finance and compliance related board papers.

Payment and Financial Processing

  • Oversight of processing and recording all monies received by the Society, including donations and grant payments.
  • Ensuring compliance with all Asthma Society policies and key external best practise code are met (Charities Regulator, Charities Institute, and IPHA guidelines).
  • Oversight of all processes involving the following - checking, processing and recording all payments, administering invoices and expenses claims received, coding items to agreed budgets, and making payments – all with the assistance of a Finance Assistant.
  • Managing the Society’s bank accounts, monitoring cash flows and performing bank reconciliations (or checking and supervision of same) – key administrative contact for all banks and finance functions.
  • Accurate maintenance of the accounts system and supporting records to allow transparent reporting on unrestricted and restricted funds.

Compliance

  • Ensuring that all statutory requirements of the organisation are met including taxation, charitable (Revenue and CRA) and other legal requirements.
  • Ensuring the financial reporting requirements of the Society’s grant agreements are met.
  • Managing the monthly payroll process (administered by outsourcing agent) to ensure full responsibility for staff being paid on time.
  • Credit control.

Financial Analysis, Budgeting and Reporting

  • Recording, monitoring and analysing income and expenditure on a programme-by-programme and on an ongoing basis.
  • Assisting the CEO and Board with budget management, projections, and cash flow monitoring.
  • Ensuring all grant applications are fully costed, including overheads.
  • Producing monthly management accounts and other financial reports.
  • Administering the Society’s fundraising initiatives, in conjunction with the Fundraising Manager.

People Management

  • Line Manager duties in respect of Finance Assistant – close project related work with Governance and Operations Manager.
  • Taking ownership of, and project management of specific work projects as they arise.
  • Other duties appropriate to the post.

Routine and project work is expected to include:

  • Creation of monthly accounts and managing alterations to the report structure for the Board and CEO
  • Managing account analysis regarding fundraising and income streams and working collaboratively with the fundraising department
  • Managing changes to cost allocation and coding
  • Managing P&L accounts per programme
  • Overseeing the audit process
  • Developing improved annual projections and cash flow monitoring
  • Implementing changes to budgeting for programmes and annual budgeting of the operational plan
  • Carrying out Pobal and other relevant statutory returns
  • Contributing to the development of annual reports

The list of duties is not to be regarded as exclusive or exhaustive. You will be required to be flexible and to undertake other duties as may reasonably be assigned to you by the CEO of the Society, relevant to the post.

The Finance and Compliance Manager role is part-funded by Pobal under its SSNO programme.

Candidates interested in applying for this role are requested to submit their CV and Cover Letter to hr@asthmasociety.ie by 1.00 p.m. on Thursday 8th July.

This job description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or that may be required to do either now or in the future.

The Asthma Society of Ireland is an Equal Opportunities Employer

General Info

Date Entered/Updated
25th Jun, 2020
Region
Dublin 1
Expiry Date
8th Jul, 2020