Pobal: Project Administrator


Role: Project Administrator

Unit: Early Years Project Management Office (PMO)

Directorate: Early Years Operations

Grade: 2

Reporting to: Project Coordinator – Early Years Project Management Office (PMO)

Role Purpose/ Summary

As part of the Early Years and Young Peoples Operations team, the Project Management Office (PMO) is responsible for the effective and efficient management of the full portfolio of Projects to support improvements and changes to existing programmes and the introduction of new programmes and supports with a current value of over €500m pa.

On behalf of the Department of Children, Equality, Disability and Youth, Pobal manage a range of funding programmes and supports for over 4,500 Early Learning & Care & School Age Services in Ireland as part of First 5 – the whole of Government strategy to improve the lives of babies, young children and their families.

Our goal is to develop and maintain excellence in project management to ensure consistency, continuity, and predictability in service development of Early Years programmes.

The Project Administrator is a member of the unit responsible for project administration duties to support the Project Co-Ordinators with the development and delivery of assigned project work streams.

To provide Service Excellence to our customers and colleagues by building a deep understanding of their needs, requirements and expectations and consistently meeting, managing, and exceeding their expectations in a professional, courteous, and respectful manner.

The Administrator’s key tasks will include:

  1. Administrative support to the PMO team, meeting minutes, notes, actions etc.
  2. Scheduling meetings/workshops on behalf of the PMO manager and Co-Ordinators
  3. Reporting: Obtaining updates, maintaining trackers, collating and circulating of the Project/Work stream Tracker reports.
  4. Maintaining project logs including action, issue and open question logs.
  5. Escalating project issues and risks to the relevant programme Co-ordinator.
  6. Maintaining and updating Project documentation templates in the PMO library.

Please see Job Description and Person Specification attached below

Selection Process

Selection will involve short listing of applicants for interview based on the criteria for the position as outlined in this job description and person specification.

The complete job spec, application form and further information can be found on the Pobal website www.pobal.ie under useful links / careers.
To apply, please complete the application form provided and email to recruitment@pobal.ie

The closing date for applications is close of business on August 23rd 2022

Pobal is an equal opportunities employer and welcomes suitably qualified applicants from all sections of society.

Attachment Size
Job Description and Person Specification 196.58 KB

General Info

Date Entered/Updated
3rd Aug, 2022
Expiry Date
23rd Aug, 2022