Make-A-Wish Ireland: Finance Assistant

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Make-A-Wish Ireland

 

Job Title: Finance Assistant

Contract duration: Permanent and full-time role

Reporting to: Head of Finance and Operations

Background to the Role:

Do you have excellent financial / administrative skills, a positive can-do attitude, happy to work as part of a team and engage with a broad range of stakeholders? Working for a leading brand-name, international Charity based in South Dublin, you will be reporting directly to the Head of Finance and Operations (HoF&O).

Skills and Competencies:

  • Strong attention to detail.
  • Strong administrative, numeric and analytical skills.
  • Ability to deal with a high volume of transactions with experience in reconciliations between accounts and other systems.
  • Strong organisational skills and adaptability in a fast-paced environment.
  • Ability to multi- task and prioritise.
  • Strong communication skills with the ability to work on your own initiative and as part of a team.
  • Systems experience; accounting packages (Sage experience is a distinct advantage), working knowledge of Microsoft applications; excel is essential. Other systems experience such as Salesforce (CRM databases) is also advantage.
  • Experience in the Charity industry is an advantage but not essential.
  • Full or part accountancy qualification is an advantage.
  • Full driving license and access to the use of a car is essential.

Duties:

  • Banking/Income recognition
    • Day to day banking, uploading income from banking on-line; analysing/ categorising/ coding all receipts.
    • Downloading reports from various platforms such as Stripe, Everyday Hero, Just giving etc and entering all data into the system
    • Bank Lodgement of monies not received directly to the bank account and maintaining the cashbook.
    • Inputting of Donor details on Salesforce (CRM) and related payments and receipting tasks.
    • Generate receipts and letters of acknowledgment where required.
  • Expenditure
    • Co-ordinate the receipt and authorisation of all supplier invoices, ensuring purchase orders are sequential raised and approved.
    • Generate bi-monthly, or as required supplier payments for management authorisation.
    • Maintenance of creditors ledger in Sage and creditor statement reconciliations.
    • Deal with all queries and remittance follow up where required.
  • Reporting/Reconciliations
    • Assisting the HoF&O in the month end process and management accounts.
    • Reconciliation of month-end Salesforce (CRM) reports with Sage.
    • Other reconciliations as requested by the HoF&O.
    • Generating weekly/ monthly Salesforce (CRM) reports for the HoF&O for onward submission to the management team.
    • Ad hoc reporting as requested by the HoF&O.
  • Stock
    • Managing the stock control system for office supplies and merchandise.
    • Liaising with the Fundraising team in relation to purchasing, obtaining quotes, completing purchase orders.
  • Other
    • Working with the Office Administrator in logging and onward distribution of post; franking machine maintenance and other office facility tasks.
    • Providing co-ordination with the outsourced IT Provider and staff IT requirements/issues.
    • Providing administrative support in organisational responsibilities under GDPR, Health and Safety and Purchasing.
    • Other ad hoc duties as requested by the HoF&O

For applications you can apply via the Make A Wish website or directly using the following link: www.eirkoo.ie/candidates/current-positions/job/finance-assistant

The closing date is 5pm Friday 18th June, 2021.

General Info

Date Entered/Updated
8th Jun, 2021
Region
South Dublin
Expiry Date
18th Jun, 2021