Ballymun Local Drug & Alcohol Task Force: Invitation to Tender

Ballymun Local Drug & Alcohol Task Force

Tender Brief
To review the development, implementation and delivery of the 1st Ballymun Recovery Month

1.1 Introduction

During September 2019, Ballymun, like other communities across Ireland and internationally, hosted activities and events highlighting that recovery from addiction works, is possible and should be further promoted and resourced.

Ballymun Recovery Group was formed following a discussion within Ballymun Youth Action Project (BYAP) that planning and delivery of the month should be a community wide initiative rather than agency specific, involving those in recovery, drug/alcohol, community, family support and youth services alongside local artists and performers.

The Group which was co-ordinated by BYAP brought together clients who are in Recovery and representatives of services including; Ballymun Youth Action Project, STAR Ballymun, Ballymun Family Support Service, Ballymun Regional Youth Resource, Ballymun Local Drugs and Alcohol Task Force, The Recovery Academy Ireland, HSE, Tiglin, Ballymun Communications, Axis alongside support from Dublin City Council and Rediscovery Centre. The first meeting of the Ballymun Recovery Group was held in May 2019, with fortnightly meetings during the summer to progress ideas and actions, leading to weekly meetings of the group in September. The aim of the Ballymun Recovery Month was to promote recovery, make it visible and challenge the stigma of addiction and highlight available recovery options.

The month consisted of 18 local events/activities, alongside communication and recovery art projects as well as supporting the annual national recovery walk and the recovery run, alongside other communities and addiction/recovery services from the wider Dublin Area.

1.2 Rationale for Tender

As an interagency pilot initiative, the month involved members of the Ballymun Recovery Group agreeing common goals, understandings and practices to work closely together towards agreed aims.

The aim of the review is to assess the value of using this community partnership approach and its added value in terms of achieving the goals. Also, important is to assess the week in terms of what worked well or where improvements could be made. The Ballymun Recovery Group is keen to incorporate a review of the month in order to assess areas where changes or increased emphasis is necessary to inform Recovery Month 2020. Learning from the Ballymun pilot experience would also benefit other communities outside of Ballymun who are or may be seeking to undertake similar initiatives. Nationally, it will contribute to the implementation of Ireland’s National Drugs Strategy “Reducing Harm, Supporting Recovery 2017-2025” which sets out the Government’s response to addressing the harm caused by substance misuse in our society over eight years. This emphasizes a health-led response to drug and alcohol use in Ireland, based on providing person-centred services that promote rehabilitation and recovery.

1.3 Terms of Reference

The Ballymun Recovery Group request tender proposals in relation to meeting the terms of reference as set out below.

To review the development, implementation and delivery of the 1st Ballymun Recovery Month

  • To design a framework for the review of the initiative which will incorporate appropriate data collection methods and timelines. It is envisaged a mixed methods approach would be employed (e.g. questionnaire, individual interviews, focus group etc) in order to obtain information in relation to the aims and objectives of the research.
  • To ensure feedback from both service user, agency and community level perspectives.
  • To seek to use creative community approaches, where possible, to obtain feedback to help increase engagement, participation and community ownership.
  • A report compiled to include:
    • extent to which aims, and objectives were met;
    • a description of the process;
    • key inputs and resources required/used (both financial and other);
    • benefits, or key learnings;
    • initial short-term impacts or outcomes;
    • emerging recommendations for further development and delivery of the initiative (to include ongoing monitoring of the initiative).

Some of the areas explored as part of the review could include;

  • Specific resources in place to deliver and support the implementation;
  • Examination of practices, shared values underpinning the initiative;
  • Nature and extent of participation and involvement at an individual and agency level;
  • Partnership model of delivery– what was the added value – sum of the collaboration;
  • Linkages and associations for services users or those accessing services;
  • Factors which may have contributed to successful implementation;
  • Factors which may have inhibited the achievement of objectives/challenges;
  • Contribution of the initiative to further learning around local delivery of recovery services;
  • Implications for continued practice of the initiative.

1.4 Role/Deliverables of the Contractor

  • Delivery of this work within the agreed period of 3 months;
  • Updates on progress and attendance at research working group meetings (will comprise of members from the Ballymun Recovery Group);
  • A draft report document to be submitted to the Ballymun Recovery Group for feedback which includes clear findings based on the analysis of information gathered and collated.
  • A final document agreed by Ballymun Recovery Group and presentation to Ballymun Recovery Group.

1.5 Value of Tender

The value of the tender is expected to be no more than 4,000 euro to cover the term of the contract. This research is being funded by HSE Addiction Service/Social Inclusion, Dublin North City and County and Ballymun Local Drug & Alcohol Task Force. The price stated must be the maximum total all-inclusive price for the duration of the tender. Price increases during the term of contract will not be accepted.

1.6 Tender Assessment Procedure

A tender assessment panel will examine all tenders received. The panel will have to be satisfied that the method and programme of work meet the project’s objectives and are cost effective. The panel will also take into account other criteria to include;

  1. Clear demonstration and understanding of the task being addressed;
  2. Level, depth, nature of experience in the area;
  3. Evidence that they possess the relevant skills in order to carry out the study;
  4. Ability to effectively manage and complete the contract within given timeframe;
  5. Overall assessment and quality of proposal.

1.7 Tender Proposal:

The proposal should address or include the following details:

  • Knowledge and experience of community systems and environments, inter-agency working.
  • Personnel Specification – details of personnel to be involved in design & delivery of this brief to include relevant evidence/experience relevant to the tender brief.
  • Roles of team members to be assigned
  • Proposed timetable and description of methodology
  • Detailed breakdown of costs which must be all-inclusive over this time frame.
  • Tax Clearance Certificate

1. 8 Timescale

The closing date for receipt of applications for the above tender is Friday 25th October.

Tenders may be submitted via email or post. Tenders that are delivered late or incomplete will not be considered. Applications may be short listed and invited to present their tender.

The successful applicant must be able to begin work as soon as possible. Before a contract is awarded, the successful contractor will be required to produce a valid tax clearance certificate.

1.9 Contact & Queries

Tender submissions and/or any queries concerning this request for tender should be addressed to:

Marie Lawless
Policy and Research Officer
Ballymun Local Drugs Task Force
Axis Centre
Main Street
Dublin 9

Tel: 01 8832142 E-mail


Dublin 9

Expiry date: 


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