City of Dublin Youth Service Board: Request for Quotations to Undertake a Strategic Planning Process

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City of Dublin Youth Service Board (CDYSB)
City of Dublin Education and Training Board

Request for Quotations to:
Undertake a Strategic Planning Process for the CDYSB

Issued by:
CDYSB
70 Morehampton Road
Donnybrook
Dublin 4

The City of Dublin Youth Service Board

The City of Dublin Youth Service Board (CDYSB) is a committee of the City of Dublin Education and Training Board (CDETB) and was established in 1942.

In accordance with the Education and Training Board’s Act 2013, the role of CDYSB is to support the provision, coordination, administration and assessment of youth services in its functional area and provide such information as may be required by the Minister for Children and Youth Affairs in relation to this support. CDYSB is also responsible to the Department of Children and Youth Affairs, the Department of Health and the Department of Education and Skills for the administration of grant aid to youth services/projects based in the catchment area of the City of Dublin.

CDYSB services currently include:

  • Administering grant aid to funded youth services in Dublin City and nationally on behalf of the Department of Children and Youth Affairs
  • Administering grant aid to 26 interim drugs task force projects on behalf of the Drugs Programme Unit of the Department of Health
  • Ensuring the efficiency and effectiveness of youth projects and services at local level and monitoring activities, expenditure and general governance of projects/services
  • Assisting youth projects/services and voluntary youth clubs/groups to develop and deliver services and supports to young people
  • Ensuring youth services and projects are informed and supported to comprehend national youth work policy and practice and undertaking research and producing publications as required
  • Implementing the National Quality Standards Framework Framework (NQSF)
  • Developing and disseminating resource packs, guidelines and templates for youth work practice

CDYSB co-operates and works with a broad range of statutory and voluntary agencies, both at Dublin city and at national level, including DCYA and other ETBs. CDYSB is committed to maintaining strong working relationships with Dublin City Council, management committees/boards, local community development organisations and national youth work service providers. At a policy level CDYSB works with the Department of Children and Youth Affairs (DCYA) and Education and Training Boards Ireland (ETBI).

The stated mission of CDYSB is:
             “To promote youth work and volunteerism and to enable young people to realise their potential within their communities and a changing society’.

The Youth Services sector is currently undergoing change and in this context, CDYSB will be involved in two significant pieces of work during 2019:

  • The DCYA hand-over of grant management to Education and Training Boards located throughout the country for youth projects and services located in their functional and administrative areas
  • The implementation of the DCYA – Value for Money programme of reform to support the development of youth projects and services in line with this

In a changing and evolving policy and service environment, CDYSB intends to undertake a Strategic planning process. The strategic planning process will provide a plan/framework for a three year period (2020 to 2023) and will focus on:

  • Developing and embedding best practice approaches in a new organisation model that will continue to be responsive to the needs of youth services and projects in the City of Dublin
  • Supporting the youth work sector in the City of Dublin to respond to the ongoing requirements of the new youth funding scheme

The context in which CDETB and by extension CDYSB operates and functions both in the immediate and longer term will be shaped and influenced by organisation and national strategies, including:

  • The implementation of the recommendations of the Value for Money and policy review for youth programmes 2014
    - CDETB Strategies and Service Plans
  • Better Outcomes Brighter Futures
  • National Youth Strategy 2015 - 2020
  • The National Strategy on Children and Young People’s Participation in Decision Making 2015 – 2020
  • LGBTI and National Youth Strategy 2018 - 2020
  • Children First: National Guidance for the Protection and Welfare of Children
  • The Education and Training Board Act 2013
  • Department of Public Expenditure and Reform Circular letter 13/2014

Specification

Proposals are being sought from suitably qualified and experienced organisations or consultants to:

  • Design and implement a strategic planning process appropriate to the needs of the organisation that will deliver a framework and implementation plan
  • Identify stakeholders and an appropriate communications strategy
  • Conducts workshops, focus groups and other forms of consultation appropriate to a range of stakeholders
  • Develop a vision
  • Work with an internal steering group
  • Document / record all inputs, outputs and set up an appropriate reporting structure appropriate to the internal steering group and the management team
  • Any other practices appropriate to the process

Proposals should include a description of the approach that will be used, timelines and costs.

Submitted proposals will be considered and organisations/consultants will be requested to present their approach and methodology to a selection panel. Potential tenderers should contact the Director of CDYSB with any queries or clarifications.

A budget allocation of up to €20k (incl. VAT) is available.

Quotations (3 Copies) marked private and confidential should be submitted in hard copy no later than 5pm on 28th March 2019 to:

The Director
CDYSB
70 Morehampton Rd
Donnybrook
Dublin 4

Phone: 353 1 4321100 - Fax: 353 1 4321199 - E Mail: info@cdysb.cdetb.ie

Late quotations will not be accepted.

Region: 

Dublin 4

Expiry date: 

28/03/19

Date Entered/Updated: 

25/02/19