Sisters of St Louis: Manager of Care and Administration

Sisters of St Louis

Manager of Care and Administration


Location: Rathmines, Dublin 6 with 30-35 Sisters in 4 very close locations

Accountable to: Dublin Co-ordinator

Reporting to: Sisters of St Louis Leadership Team

Hours: Approximately 30 hours per week usually Monday to Friday
(Some flexibility required as occasional evening and/or weekend work may also be needed.)

About the Employer:

The Irish Region of the Sisters of St Louis, Republic and Northern Ireland, consists of approximately 150 Sisters. Most have reached official retirement age but many are still active in a broad range of pastoral, community and educational work.

Job overview:

The primary role of the Manager of Care and Administration is to oversee the health, wellbeing and pastoral care of the Sisters in the communities, given the unique needs of the group. The Manager of Care and Administration will help to cultivate an atmosphere where sisters feel secure, safe and at home.


Care management:

  • Be creative to ensure home life is fulfilling for the Sisters
  • Manage emergencies as required giving due attention to follow up and communication
  • Take an active leadership role on special occasions e.g. jubilee celebrations and funerals
  • Encourage activities and arrange outings when there is a perceived need
  • Make provision for retreats, liturgies and other opportunities for spiritual development, if requested
  • Initiate meetings with community groups as needed and ensure sisters not present at these meetings are updated
  • Implement and adhere to all St Louis policies including Safeguarding of Children and Vulnerable Adults

Management of resources:

  • Manage all directly employed St Louis staff including those from Affordable Live in Homecare (ALH)
  • Put in place the necessary organisation for sisters attending medical appointments, hospital admissions and discharges, including driving and accompanying them when necessary
  • While being cognisant of GDPR see to all necessary administration, including filing, record keeping, paying bills, and completing all claim forms
  • Manage and budget for day-to-day finances relating to the Sisters and the properties


  • Co-ordinate the work of HSE and agency carers and liaise with both
  • Liaise with all medical and pharmaceutical personnel (doctors, pharmacists, Public Health Nurses, hospitals, chiropodists, audiologists and opticians)
  • Liaise with the local leaders and carers about the proper administration of medication where required
  • Work with the Area Leadership Team when transition to nursing home care is needed
  • Advocate on behalf of a Sister in liaison with the Area Leadership Team
  • Liaise with Management Company in relation to catering, maintenance of houses/grounds and cleaning ensuring that all services are delivered to a satisfactory quality
  • Participate in meetings with Management Company, Area Leadership Team and others as required

Property management:

  • Ongoing oversight of each property and grounds to ensure they are maintained to a high standard
  • Assume responsibility for Health and Safety including the implementation of Fire Safety Regulations with regular fire drills
  • Handle health and safety and insurance reporting issues that might arise


  • Knowledge and experience of issues pertaining to care of the Older Person, Gerontology, Psychology and other relevant areas
  • 5 years’ demonstrable managerial experience of working in a relevant environment
  • Great communication skills in dealing sensitively, compassionately and assertively with people
  • Excellent knowledge of HIQA - Policies and Procedures pertaining to the Care of the Older Person
  • A self-starter who can take responsibility and work on own initiative but who is also happy to work in a collaborative process with the sisters
  • Is reliable in handling confidential information
  • Strong administration and IT skills (Word and Excel)
  • Excellent organisational, attention to detail and multi-tasking skills
  • Flexible to adapt to the differing needs of the working week
  • Sympathetic to the spirit of the Sisters and religious life
  • Full clean driving licence, and eligible to live and work in Ireland

Selection process:

To apply, please send a covering letter and curriculum vitae advising salary expectation to

Closing date: Wednesday 5th June 2019
Interviews: Friday 14th June 2019

Garda vetting will be required in line with the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 (can be applied for post interview)


Dublin 6

Expiry date: 


Date Entered/Updated: