ONSIDE Project Administrator
Part time 17.5 hours per week
Location: ILMI offices, Carmichael House, North Brunswick Street, Dublin 7 or located in office based in border region
Terms: This is a fixed contract position until December 2021, with the potential for extension.
ILMI is seeking a dynamic, motivated and driven individual to join our staff team as ONSIDE Project Administrator.
The ONSIDE Project has been supported by the EU’s INTERREG VA Programme, managed by the Special EU Programmes Body (SEUPB).
Who is ILMI?
ILMI was originally established as Center for Independent Living (CIL) in 1992 by and for disabled people. Its main aim was to support disabled people to achieve Independent Living, choice and control over our lives and full participation in society as equal citizens.
As a national representative Disabled Person’s Organisation (DPO). ILMI promotes the philosophy of Independent Living and works to build a truly inclusive society. Development of evidence-based social policy is essential to achieving our key objectives in our Strategic Plan 2018-2021. Central to the way we work is ensuring that the policy decisions that impact on our lives have to be directly influenced by those with the lived experience – ‘Nothing About Us Without Us’.
Our vision is an Ireland where disabled people have freedom, choice and control over all aspects of their lives and can fully participate in an inclusive society as equals.
We are working collectively to create an Independent Living Movement in Ireland led by disabled people, promoting a rights-based social model of disability, challenging the unacceptable a charity / medical view of disability. We are working towards the removal of societal barriers that prevent active equal participation of disabled people, challenging the denial of people’s rights and the promotion of the philosophy of Independent Living.
Our core values are underpinned by the philosophy of Independent Living and all activities are aimed towards promoting: Independence, Options, Rights and Empowerment.
ONSIDE is a cross border project led by Independent Living Movement Ireland (ILMI), Disability Action Northern Ireland; Supporting Communities and the Northern Ireland Housing Executive. It will reduce social isolation amongst disabled people through the co-production of a digital inclusion programme, involving community mapping, navigation and peer advocacy. It will result in improved mental and physical health outcomes amongst disabled people, while empowering them to fulfill their potential as active citizens within their communities.
Main Purpose of the Job: The ONSIDE Project Administrator will manage the day to day financial and administration activities in relation to the ONSIDE Project in an efficient and effective manner.
Advising ONSIDE Project Manager of any issues that has an impact on the programme’s administration as laid out in ILMI and SEUPB guidelines.
Reporting Arrangements & Management Responsibility: The ONSIDE Project Administrator will be responsible and report to the ONSIDE Project Coordinator in ILMI. The post holder will not have any staff management responsibilities.
Key duties and responsibilities:
The key duties and major responsibilities of the Administrator will include the following:
- To work in partnership with the Onside Project Manager in the management of the ONSIDE Project budget.
- To ensure all supporting documentation from the ONSIDE Project partners are in line with SEUPB guidelines.
- To assist and ensure all payment requisitions for ONSIDE programmes are accurate, concise and comply with ILMI’s policies and SEUPB guidelines.
- To maintain and update all relevant ledgers/ spreadsheets including SEUPB EMS database.
- Liaise with the ONSIDE Project Coordinator to collate and submit monitoring reports to ensure timely submission of claims in line with SEUPB guidelines.
- Carry out reconciliations as required and substantiate the accuracy of entries allocated to the relevant SEUPB budget heading; endorsing that backup documentation meets SEUPB requirements.
- Provide reports in relation to all INTERREG VA Payment claims.
- Account for and reconcile payments received from SEUPB to ensure no penalties are incurred.
- Assist in process design and implementation as required within the ONSIDE Project.
- To provide administrative and secretarial support for the Ireland based ONSIDE Project staff.
- To ensure that the Client Management System is kept up-to-date and produce activity reports on a regular basis.
- To ensure that all information for reporting is uploaded to the EMS System, accurately and within project timelines.
- To work to agreed quality standards.
- To undertake any other duties as may be required from time to time by ILMI in line with the status of the post.
NB: - The organisation reserves the right to vary these terms and conditions of employment at its discretion in circumstances where such variation is in the interests of improving the efficiency of the organisation's business. The organisation also reserves the right to review, revise, amend or replace policies / procedures from time to time reflecting the changing needs of the business.
- At least 2 years recent relevant administrative or secretarial experience.
- At least 2 years recent relevant experience in a computerised accounts environment
- At least 1 years recent experience of managing claims through the SEUPB EMS System (or similar grant management system)
- Relevant experience of using computer spreadsheets for financial reporting (preferably Microsoft Excel).
- The ability to prioritise workloads and work to deadline.
- The ability to work on own initiative and as part of a team.
- Good communication skills (oral and written).
- Experience of working on an EU-funded programme.
- At least 1 year recent relevant experience of using an online client management system.
- Experience of the budgeting process including variance analysis.
- Knowledge and understanding of the needs of disabled people and a commitment to their equal rights; and an understanding of and a commitment to the values of ILMI
This is a fixed contract position until December 2021, with the potential for extension
Please return your CV (with references) and cover letter outlining why you should be considered for this role to firstname.lastname@example.org
Closing date for applications is Friday 3rd May 2019 before 5.00pm
Shortlisting will take place on the week of 6th May and interviews with shortlisted candidates will take place on the week of the 15th May 2019. Interviews will take place in ILMI offices.
ILMI is an Equal Opportunities Employer and welcomes applications from disabled people for this position.
This role requires applicants to have the right to work in the Republic of Ireland.