Depaul believes that everyone should have a place to call home and a stake in their community.  Our aim is to work with those who are socially excluded and marginalised by providing a quality led service in order to produce the best possible outcomes for those accessing our services.  We strive to empower our service users to make choices and decisions about the way they live their lives.  We work in partnership with central and local government, housing associations and other non-governmental organisations.

Depaul is an equal opportunities employer, we offer a standard 35 hour working week, generous leave entitlements, a pension scheme, and benefits.  We support all staff with regular supervision and core training.

Depaul wishes to recruit to the following role:

 CLERICAL OFFICER- PERMANENT

Contract: Full Time (35 Hours) Salary: Competitive

Role:

This role offers a fantastic opportunity to provide support to our Dublin Central Office, based in Nicholas Street, Dublin 8. Depaul is a values-led organisation working with a number of homeless services throughout Dublin and Belfast. This role is a varied one dealing with all departments at some level, while co-ordinating all phone queries and post. The role is an integral part of Depaul’s Central Office and could prove to be an exciting opportunity to join a diverse team of talented individuals for the successful candidate. The role reports directly to the Office Manager.

The ideal candidate for this post will be a good communicator, show an ability to be flexible, use their initiative and apply sound decision making skills. A willingness to work as part of a wider team is essential.

Organisational Responsibilities

• In conjunction with your line manager to continuously develop the role to ensure that all tasks are being undertaken in an effective and appropriate manner which meets the strategic aims and objectives of the Depaul
• To participate in internal/external meetings as required, and attend training events, conferences and other functions as necessary
• To participate in regular supervision and annual appraisal, and help in identifying your own job-related development and training
• To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of the Depaul’s
• Undertake any other duties that may be required which are commensurate with the role

Key Tasks:

• Day to day office administration tasks
• Taking telephone queries and directing to relevant dept./personnel
• Booking of meeting rooms when required.
• Facilitating meetings / minute taking when required.
• Administration Support to the Fundraising and HR Departments
• Drafting correspondence where applicable / relevant.
• Ensuring the staff communal areas are kept to a high standard of cleanliness/ replenished with relevant items as and when required.
• Data entry / collating of information.
• Any other tasks deemed reasonable as directed from your line manager.

Flexibility

From time to time, you may be asked to perform other duties which are relevant to your area of work. In addition, you may be asked to support colleagues in other Central Office areas from time to time and to cooperate fully with the IT department. As a result of technological advancement, regulatory changes and sectorial developments, Depaul’s will continue to evolve and grow over time. New systems and new work practices being introduced as required. Your duties and role will evolve also in line with this. An up to date Job Description will be provided to the successful candidate on commencement of employment.

Person Requirements:

• 2 years’ experience using MS Excel, MS Access, MS Power Point and MS – ESSENTIAL
• Experience setting up and maintaining both manual and computerised filing systems.
• Proven analytical skills and attention to detail.
• An understanding of the current issues facing homeless people

Online Application Procedure:

Please download and complete the application form available on the employment page of our website
ie.depaulcharity.org

For more information, please contact Human Resources:
Tel: 00 353 1 453 7111 or e-mail edel.lynch@depaulcharity.net

Closing date for all applications: Friday 3rd November at 5pm