Chronic Pain Ireland: Company Secretary & Board Member (Director)

Chronic Pain Ireland

Chronic Pain Ireland C.L.G.

Established in 1992, Chronic Pain Ireland (CPI) is the only national organisation providing information and support services to those living with chronic pain. We are a registered charity, and we work with all stakeholders within the chronic pain community.

Our mission is to create a greater awareness of Chronic Pain and to provide relevant information and support for those living with the condition, for their families and friends.

CPI services currently include a support phone-line, online forum, and nationwide education programme including info talks and workshops on self-management. However, these services are expanding in line with our 2019-2022 strategic plan. This is an opportunity to join a swiftly advancing team where a Company secretary could make their mark.

Company Secretary

Role Responsibilities: Company Secretary:

The role of the Company Secretary is to monitor and ensure compliance with relevant legal requirements by ensuring, either directly or indirectly, that appropriate arrangements are in place for Chronic Pain Ireland.

They act as secretary to meetings of the board and its committees, and maintain the minutes of these meetings.

The Secretary is also responsible for:

  • To uphold the highest standards of integrity and probity.
  • Ensuring the safe custody and proper use of the company seal.
  • To safeguard the good name and reputation of the organisation.
  • To assist and facilitate the Directors in ensuring the funds of the company are prudently and properly managed.

Maintenance of Registers

The Company Secretary must maintain the following statutory registers:

  • Register of Members
  • Register of Directors and Secretaries
  • Register of Substantial Interest

The Secretary must also maintain the following non-compulsory registers:

  • Register of Applications and Allotments
  • Register of Use of the Company Seal

Documentation

The Company Secretary must also maintain and furnish copies of the following documents:

  • Charges created by the company
  • Company Constitution
  • Director’s interests and contracts with the company
  • Statutory Returns

The Company Secretary is responsible for filing information with the CRO in a timely fashion, including:

  • Annual returns
  • Report and accounts
  • Notices of appointment, removal and resignation of officers and changes to their particulars
  • Change of registers office
  • Location of registers
  • Special resolutions and certain ordinary resolutions
  • Charges and satisfactions thereof

Additional Responsibilities

  • Coordinating the publication and distribution of the organisation’s Annual Report and accounts including, where appropriate, interim statements in consultation with the organisation’s advisers and, in particular, preparing the Directors’ Report
  • Establishing and administering the company’s registered office including the receipt, coordination and distribution of official correspondence received at the registered office
  • Providing facilities for the public inspection of company documents
  • Acting as a channel of communication and information for non-executive Directors/Board members
  • Ensuring compliance with all statutory and other retention periods for documents.

As well as these core duties mentioned above, the Company Secretary may also be involved with specialists and advisors in other areas such as legal, accounting, finance personnel and employee benefits.

Essential Experience:

  • Proven track record in company secretarial work in either the private or public sector
  • Relevant legal qualification
  • Strong organisational skills, professional diligence, and keen attention to detail

Desirable:

  • Excellent English verbal and written communication skills
  • Experience in charity sector governance

Commitment:

The board meet on average 8 times a year in the Carmichael Centre. It is possible to attend 2 of these meetings remotely, which will be coordinated on an individual basis. The Company Secretary must become a director/trustee of the company, due to this a minimum commitment of 3 years is desirable.

Additional time will be needed in the course of the annual cycle in order to fully support the board agenda and to ensure all legal requirements of the organisation are met on time and in full.

The role is unpaid, however reasonable expenses are paid in line with CPI’s expense policy.

To apply:

Briefly, (500 word max) tell us why you would like to become involved by email, with your cv to info@chronicpain.ie

Closing Date: 30/09/19

Members of the Board will interview shortlisted candidates. All appointments are subject to successful reference checks.


Board Member (Director)

Chronic Pain Ireland C.L.G.

Established in 1992, Chronic Pain Ireland (CPI) is the only national organisation providing information and support services to those living with chronic pain.

Established in 1992, Chronic Pain Ireland (CPI) is the only national organisation providing information and support services to those living with chronic pain. We are a registered charity, and we work with all stakeholders within the chronic pain community.

Our mission is to create a greater awareness of Chronic Pain and to provide relevant information and support for those living with the condition, for their families and friends.

CPI services currently include a support phone-line, online forum, and nationwide education programme including info talks and workshops on self-management. However, these services are expanding in line with our 2019-2022 strategic plan. This is an opportunity to join a swiftly advancing organisation. We are looking to add skills to the board in the areas of: marketing, communications, legal, training, fund-raising, advocacy and governance.

Role Responsibilities: Board Member (Director):

The board takes on the ultimate legal and financial responsibility for all the activities of the organisation. They maintain an overview of policy, finances and strategic direction. Director/trustee responsibilities are outlined below.

Vision and Leadership:

  • To be committed to the vision, mission and values of the organisation,
  • To provide strategic direction, including agreeing and monitoring strategic plans
  • To keep informed of the activities of the organisation and the wider issues of its work
  • To ensure the work of the organisation is monitored and evaluated Accountability and Legal Responsibilities:
  • Ensure the organisation complies with its governing document, and practices good governance.
  • To ensure the organisation keeps to the law, including charity and company law.
  • To ensure the organisation makes efficient use of resources
  • To ensure that risks to the organisation, staff, volunteers, and service users are at an acceptable level and are managed.
  • To be accountable to membership, funders and other stakeholders.

Financial and Staff Management:

  • To understand the financial position of the organisation.
  • To ensure the organisation operates within its agreed accounting policies.
  • To ensure adequate financial resources for the organisation.
  • To contribute to fundraising strategies.
  • To ensure the organisation is properly insured against all reasonable liabilities.
  • To ensure the organisation is a responsible employer and adheres to legislation.
  • To effectively support and manage staff.

Further info on Director (Trustee) roles here: https://www.charitiesregulator.ie/ media/1078/guidance-for-charity-trustees-july-2017.pdf

Essential Experience:

At least 3 years experience within one area of the following specialties: Marketing, Communications, Fund-raising, Legal, Advocacy, Governance, Training Or Currently working within the healthcare profession with chronic pain patients: For example; counsellor, physiotherapist, nutritionist, occupational therapist etc

Desirable:

  • Previous board experience
  • Experience within the charity and voluntary sector
  • Excellent English verbal and written communication skills Commitment:

The board meet on average 8 times a year in the Carmichael Centre. It is possible to attend 2 of these meetings remotely, which will be coordinated on an individual basis. Additional time requirements are for preparation and reading of all materials for board meetings, and possible involvement in sub-committees. The role is unpaid, however reasonable expenses are paid in line with CPI’s expense policy.

To apply:

Briefly (max 500words) tell us why you would like to become involved by email, with your cv to info@chronicpain.ie

Closing Date: 30/09/19

Members of the Board will interview shortlisted candidates. All appointments are subject to successful reference checks.

Region: 

Dublin 8 / Remotely

Expiry date: 

30/09/19

Date Entered/Updated: 

22/08/19