Dublin Simon Community: Full-time Volunteer - Human Resources

Role Title: Full-time Volunteer-  Human Resources
Role Purpose: Provide administrative support within HR Team ensuring all administrative duties are carried out effectively with particular emphasis on the administration support to the Training & Development remit.
Reports to: Human Resources Manager
Location: Smithfield

Core Role Requirements

The volunteer will have exposure to a number of areas of work.

Training and Development

  • Inviting, confirming, and reminding employees in relation to training.
  • Preparing training material and training venues as and when needed.
  • Filing and distribution of training certification.
  • Monitoring and reporting on attendance at training.
  • Input training needs into the HR system.
  • Input training attendance into the HR system.
  • Compiling and collating training evaluation data.
  • Day to day management of the Training & Development email inbox.

General duties

  • Complete Statements of Employment.
  • Input performance review data on the HR system.
  • Assist in the administration and upkeep of leaver files in line with data protection requirements.
  • Book Hepatitis B appointments with the Occupational Health provider.
  • Prepare statistics, graphs and metrics for Head of Human Resources if required.
  • Provide support to the office - answering phones, dealing with queries etc.
  • Undertake other duties and projects as may be required from time to time.

Requirements of all Dublin Simon Volunteers

  • Commitment to the purpose of Dublin Simon Community and to volunteer within the values, policies and procedures of the organisation and in the context of current legislation and regulations.
  • To participate in regular supervision with your line manager.
  • To actively participate in team and staff meetings and service reviews/ evaluations and to contribute to the development of policy and practice within your area of work and Dublin Simon as a whole.
  • To report any area of concern to your line manager in a timely manner.
  • To show reasonable flexibility in relation to hours of attendance to meet the needs of the service. Volunteering during unsocial hours may be required.
  • Have a flexible approach to your placement in response to organisational change, development and review of best practice.
  • Identify training needs with your line manager and participate in training opportunities appropriate to the role.
  • To be vigilant of any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or Health & Safety Representative.
  • To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate.
  • To undertake other duties as may be requested by the line manager from time to time.
  • To undertake your volunteering in a manner that is friendly, flexible and informal.

Note: This Role Description will be reviewed and updated in line with the needs of the placement.

Person Specification

Essential Competencies

  • Good working knowledge of Word and Excel
  • Attention to detail
  • Ability to maintain the highest degree of confidentiality
  • Demonstrates an enthusiastic, can do attitude
  • Demonstrates a customer service approach

Qualifications - Desirable

- HR related qualification

Experience Desirable

- Previous experience in a HR department

Apply by emailing ftv@dubsimon.ie

Closing date of the application is 6th March 2019.

Region: 

Smithfield, Dublin

Expiry date: 

06/03/19

Date Entered/Updated: 

07/02/19