Peata: Honorary Secretary / Trustee / Director

Title: Honorary Secretary

Reporting to: The Chairperson

Location: Administration work at home.
Attend at Board meetings, via zoom since Covid-19 pandemic.

Purpose:

The Honorary Secretary is responsible for all aspects of administration associated with Peata to ensure the effective, compliant and successful running of the charity. As a Trustee, the Honorary Secretary has a responsibility, with the other Board members to ensure the Charity is in compliance with the legal duties of trustees (see link below). Charity trustees are the people who ultimately exercise control over, and are legally responsible for, the charity. The secretary of our charity is a trustee with a specific role on the board. The secretary of a charity together with all other charity trustees are responsible for the efficient administration of a charity, particularly in relation to ensuring compliance with statutory and regulatory requirements.

Key Tasks:

Priority issues:

Administration & Compliance

  • Support the Chairperson in ensuring documents and information is up to date for filing with the CRO and Charity Regulator
  • Acknowledge receipt of all correspondence as appropriate
  • Maintain and update the Peata databases and contact details for members, visiting teams and facilities/units. Liaise with the Hon Treasurer regarding annual subscription payments
  • Ensure contact information is saved and kept up to date
  • Ensure Education documents are on headed paper and saved on Sharepoint before sharing with our Website Coordinator to upload

Arranging and Preparing for Board Meetings

  • Arrange and coordinate Board meetings, usually monthly. Circulate invite, agenda, previous minutes and other relevant documentation for discussion to Board members
  • Accurately record the Board meeting minutes. Circulate to Chairperson for review and distribute final minutes to Board • Co-ordinate in-coming correspondence (usually email) and circulate to appropriate Board member(s) for relevant action
  • • Liaise with the assessment coordinator to maintain the application database
  • Ensure the Peata business processes are fit for purpose
  • Contact Peata members as appropriate, via email, text or post

Qualifications / Experience:

Essential:

  • Excellent administrative skills.
  • Computer literate (Microsoft suite Admin: Office, Sharepoint, Zoom, Excel, Forms, Word)
  • Ability to work independently or as part of a team.
  • Excellent verbal and written communication skills.
  • High levels of initiative.
  • Must have the ability to work in a complementary role with the Board of Peata
  • Able to prioritise and deliver agreed objectives.
  • Social Media Admin (Facebook, Instagram)

Relevant Documents

We are looking for a volunteer to commit for a period of 1 year initially with the potential to extend.

This role would be completely remote and time would be managed at the discretion of the volunteer, when he/she is free/available, so there would be flexibility. Meetings once per month via zoom.

Contact: Secretary@peata.ie
Closing Date: Friday 12th April, 12 noon.

https://peata.ie/become-a-member/

Date Entered/Updated:
Expiry Date:
Region: Home Based / Online / Zoom